Events Admin Coordinator

2 days ago

Manila, National Capital Region, Philippines STAFF X Full time $40,000 - $60,000 per year

About the Client:

We are a dynamic independent advertising agency with over 7 years of experience delivering strategy, planning, paid campaigns, organic content, events, and activations for small and medium enterprises. Growth- and results-driven, we value transparency, collaboration, and a creative, proactive, and adaptable approach.

We are currently in scale-up mode and seeking an Events Admin Coordinator to join our team. This role offers the chance to work directly with senior leadership on flagship events, including a Christmas party, golf day, and other high-profile gatherings.

Why Join Us?

You'll be part of a team that thrives on challenging norms, pushing beyond comfort zones, and finding innovative ways to deliver exceptional results. If you enjoy making processes run seamlessly, love the buzz of events, and work well under pressure, this role is for you.

Key Responsibilities

  • Use HubSpot for event registrations and attendee management
  • Coordinate with the Marketing Manager to send invites and reminders
  • Respond to attendee inquiries and maintain FAQs where needed
  • Optimize processes for efficiency and smooth execution
  • Maintain accurate, complete, and high-quality attendee data
  • Update venues on catering numbers and guest list changes
  • Liaise with suppliers and venues to ensure event readiness
  • Facilitate clear communication with all stakeholders
  • Provide administrative and coordination support across multiple events

What We're Looking For

  • Strong client service orientation with excellent English communication skills (open to candidates from other countries)
  • Patient, proactive, and highly focused
  • Comfortable working under pressure and meeting deadlines
  • Detail-oriented, quality-driven, and committed to delivering excellence
  • Highly organized with a solutions-focused mindset
  • Experience with event coordination or administration preferred
  • Proficiency in HubSpot is an advantage

What We Offer

  • The chance to work on exciting, high-impact events from start to finish
  • A collaborative and supportive team culture
  • Direct exposure to senior leadership
  • Opportunities to learn and grow in a fast-paced, creative environment

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