Office Coordinator

2 days ago

Taguig, National Capital Region, Philippines PayJoy Philippines Finance, Inc. Full time

The Office and People Coordinator is responsible for ensuring the smooth and efficient operation of the office and creating a comfortable environment for employees. This includes coordinating events and visits, assisting with planning and logistics as needed. Additionally, they will support the People department to ensure a positive experience for Payjoyers, ensuring a safe, functional, and well-being-oriented work environment.

Key responsibilities:

Participate in the full employee lifecycle: onboarding, benefits, performance, development, and offboarding.

  • Assist with people management processes: ensuring compliance with local labor regulations, promoting organizational culture, wellness activities, mentoring leaders and employees, and administering payroll.
  • Coordinate the daily operations of the office, ensuring the physical office space is in optimal operating condition; managing cleaning, maintenance, furniture, signage, etc.
  • Manage the relationship with building management, following up on requirements such as visitor access control, biometrics, entry cards, parking, quality of service received, visitor entry protocol, etc.
  • Coordinate compliance with local regulations regarding health, safety, and hygiene in local offices. Manage and create office policies, admissions, COVID-19, signage, ergonomics, etc.
  • Manage strategic partners such as messaging, reception, health insurance, incentive programs, and agreements.
  • Request quotes, secure the purchase and supply of supplies, food, and other items such as welcome kits, cards, uniforms, etc., controlling the inventory of office supplies, equipment, and assets; including receiving and sending invoices to suppliers and tracking payments.
  • Coordinate internal events and corporate visits, including transportation and lodging logistics when required.
  • Collaborate with IT and People departments to track technology assets and ensure compliance with protocols.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Knowledge of general office management, event planning, vendor management, labor law, and human resources practices.
  • Strong organizational skills, including the ability to manage multiple tasks and prioritize based on urgency and meet established deadlines.
  • Detail-oriented record-keeping; proactive and comfortable with problem-solving.
  • Excellent interpersonal skills, empathy, and service-orientation.
  • Analytical skills, experience using Excel, databases, processes, and reports, and familiarity with Google and Office applications: Gmail, Drive, etc.
  • 100% on-site presence in the office to meet the needs of the team and the office itself.

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