Accounts Admininstrator

Major Responsibilities

• SAP change coordinator
• SAP update of templates and communication of changes
• Process documentation support
• SAP auto invoice template communication
• Operation's support and communication
• EFlow / invoice Processing (Invoice validation)
• Managing projects invoices mailbox regarding facilities maintenance services
• Processing of electrical power supply invoices (invoice copies, payment status, clarifications)
• Processing of embedded network power supply invoices manually
• Verification of invoices and uploading for payment

Systems and Procedures

• Provide timely and accurate advice to stakeholders
• Add value to the business through innovation and improvement of existing processes
• Work within allocated timeframes

Skills for development and training

• Understanding of the INFORM facilities management system, processes and reports
• Support for RFPs
  • Analysis (Pivot tables and AI)
  • Document creation
  • RFP management
• Other Ad-Hoc report building out of SAP & INFORM

Key Selection Criteria

o Strong administrative skills in Microsoft Office suite of products; specifically, Excel, PowerPoint and SAP

o Great time management

o Strong attention to detail

o Excellent communication (verbal and electronic)

o Excellent influencing and relationship management skills

o Hands-on approach

o Motivated

o Committed

o Results Driven

o Analytical skills

o Decision making

o Experience working within a complex organisation and multiple internal stakeholders

o Experience in a similar facilities maintenance enviroment