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Admin Assistant

2 weeks ago

Dumaguete, Central Visayas, Philippines Focus People Full time ₱250,000 - ₱500,000 per year

Position

Full time Admin Assistant

Office Hours

10am - 6pm Australian time ideally (8am - 4pm PH time)

Location

Dumaguete

Company Info

Bayside Focus Group Rooms is a venue that clients can book to host a meeting, interviews or a focus group (primary business).

We will be branching out into some other business related services in the near future.

Visit our website for more info:

Programs that we use

  • Google Workspace
  • Hubspot
  • Canva
  • Asana
  • Quickbooks
  • Calendly
  • Airtable
  • Zoom
  • Wordpress
  • Lastpass
  • Mailerlite

Regular Tasks

  • Checking emails every few hours
  • Taking calls and assisting with their query
  • Preparing quotes
  • When bookings are made follow the checklist of tasks to prepare for their booking (setting up zoom if needed)
  • Uploading receipts & preparing invoices in Quickbooks
  • Preparing social media graphics post in Canva
  • Scheduling Social media on Facebook, Instagram, Linkedin
  • Posting ads in Facebook groups to promote our services
  • Inviting clients to follow our Linked in page
  • Keep Hubspot updated with all client info
  • Preparing monthly email campaigns to go out to clients to promote our services
  • Updating the website or liaising with our website company on this
  • Keeping our Google drive sorted and organised
  • Keeping the calendar organised and up to date
  • Booking staff to host the groups
  • Organising the catering for some meetings
  • Looking into any other marketing opportunities to promote the business
  • Other admin tasks as required

Pre-requisties

Must be able to converse in English well as you will be handling phone calls.

An interest in social media and marketing ideally

Willing to learn new things

Training

All training will be provided - weekly training provided on how to grow and build a business - we want someone who is willing to learn and grow with the company