HR Assistant

5 days ago

Pasay, National Capital Region, Philippines World Class Concepts Corp. Full time ₱104,000 - ₱130,878 per year

Job Purpose:  Provides administrative and operational support to the Human Resources Department. The role primarily handles recruitment processes, assists in onboarding, and helps address employee concerns by explaining company policies, procedures, and benefits. The HR Assistant ensures smooth communication between management and employees while maintaining accurate HR records.

Key Responsibilities:

Recruitment & Selection:

  • Post job advertisements in appropriate platforms (job boards, social media, company channels).
  • Screen applications, shortlist candidates, and schedule interviews.
  • Assist in conducting initial interviews and exams.
  • Coordinate with hiring managers for interview schedules and requirements.
  • Maintain candidate database and recruitment reports.

Onboarding & Orientation:

  • Prepare pre-employment requirements and employment contracts.
  • Conduct orientation for new hires on company policies, rules, and benefits.
  • Assist in smooth transition of new employees into the company.

Employee Relations & Communication:

  • Explain company policies, procedures, and benefits clearly to employees.
  • Answer employee queries related to HR processes.
  • Provide support in addressing employee concerns, grievances, and requests.
  • Help in implementing employee engagement activities and HR programs.

HR Administration:

  • Maintain employee records, 201 files, and HR databases.
  • Ensure confidentiality and accuracy of employee records.
  • Track probationary periods, contract renewals, and employment status changes.
  • Prepare HR-related reports and documentation as needed.
  • Assist in monitoring attendance, leaves, and performance evaluations.
  • Support compliance with labor laws and company policies.

Compensation & Benefits Administration

  • Assist in government-mandated benefits (SSS, PhilHealth, Pag-IBIG, etc.).
  • Assist in preparing timekeeping reports for payroll processing.
  • Process employee requests for certifications, clearances, and other HR-related documents.
  • Provide support in employee health and wellness programs.

Other Duties:

  • Provide general administrative support to the HR Department.
  • Perform other related tasks as may be assigned by the HR Manager.

Qualifications:

  • Bachelor's degree in Human Resource Management, Psychology, Business Administration, or related field.
  • At least 1 year of HR or recruitment experience (preferred but not required for entry-level).
  • Good understanding of HR processes and labor regulations is an advantage.
  • Strong communication and interpersonal skills.
  • Highly organized, detail-oriented, and proactive.
  • Knowledgeable, dedicated, and able to handle confidential matters with integrity and professionalism.
  • Proficient in MS Office applications and familiar with HR systems is a plus.

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