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Admin Associate

2 weeks ago

Makati City, National Capital Region, Philippines John Clements Consultants, Inc. Full time

Location: LKG Tower, Ayala Ave., Makati City

Work Hours: 8:00 AM – 5:00 PM, Onsite, Monday to Friday

Job Summary:

We are seeking a proactive and organized Administrative Assistant to support daily office operations and provide essential logistical and administrative support. This role involves managing office supplies, coordinating travel and events, maintaining key contact lists, and ensuring seamless communication with vendors and third-party service providers.

Key Responsibilities:

  • Supplies Management: Monitor and maintain inventory of office supplies; order and restock as necessary.
  • Office Management: Oversee the general upkeep and organization of the office environment, including liaising with building management and service providers.
  • Contact List Updating: Regularly update and manage contact lists for suppliers, vendors, and partners to ensure accurate and up-to-date records.
  • Travel and Liaison Support: Handle flight bookings and travel arrangements; act as a liaison between the organization and external parties as needed.
  • Food Ordering: Coordinate and place food orders for meetings, events, and daily office needs.
  • Event and Permit Coordination: Assist in securing permits, booking event venues, and coordinating with third-party services for logistics and event execution.
  • Flexibility for Overtime: Willing to work occasional paid overtime as needed, particularly during events or high-volume periods.

Qualifications:

  • Open to Fresh Graduates
  • Experience in an administrative or office assistant role is an advantage
  • Strong organizational and time-management skills
  • Excellent communication and interpersonal abilities
  • Comfortable communicating across all levels of the organization, from rank-and-file employees to C-level executives
  • Proficiency in Microsoft Office and other relevant software
  • Ability to multitask and work efficiently in a fast-paced environment

Preferred Skills:

  • Experience with travel booking and vendor coordination
  • Familiarity with event planning and logistical management
  • Attention to detail and a proactive approach to problem-solving