Executive Assistant to the President

4 days ago

Los Baños, Calabarzon, Philippines Healthway Medical Full time $104,000 - $130,878 per year

The Executive Assistant to the President provides high-level administrative support to the President by handling a wide range of executive, administrative, and organizational tasks. This role requires discretion, strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant is a key liaison between the President and internal/external stakeholders, ensuring effective and professional communication.

Key Responsibilities:Administrative Support

  • Manage the President's calendar, schedule meetings, and coordinate appointments, travel, and events.
  • Screen and prioritize incoming communications (emails, calls, mail).
  • Prepare briefing materials, presentations, and reports for meetings and engagements.
  • Draft and edit correspondence, memos, and other documents on behalf of the President.
  • Maintain confidentiality in all aspects of the role.

Meeting & Event Coordination

  • Organize executive meetings, board meetings, and off-site retreats, including preparing agendas, distributing materials, and recording minutes.
  • Coordinate logistics for internal and external events hosted by the President's Office.
  • Liaise with stakeholders, board members, partners, and staff regarding meetings and communications.

Strategic & Operational Support

  • Serve as a gatekeeper and point of contact for internal and external requests for the President's time.
  • Track and follow up on action items and deadlines.
  • Conduct research and gather information to support strategic initiatives.
  • Assist with special projects as assigned by the President.

Office Management & Communication

  • Maintain organized filing systems and manage confidential documents.
  • Foster positive relationships across departments and with external stakeholders.
  • Represent the Office of the President with professionalism and diplomacy.

Qualifications:Education and Experience

  • Bachelor's degree preferred (Business Administration, Communications, or related field).
  • With at least 1year of experience supporting a C-level executive.

Skills and Competencies

  • Exceptional written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • High level of discretion, integrity, and professionalism.
  • Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
  • Ability to anticipate needs and proactively solve problems.
  • Experience working with boards or senior leadership teams is a plus.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Employee discount
  • On-site parking
  • Promotion to permanent employee

Ability to commute/relocate:

  • Los Baños A: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Executive Assistant: 1 year (Preferred)

Work Location: In person

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