Executive Assistant

Full Job Description

The Executive Assistant to the President provides high-level administrative support to the President by handling a wide range of executive, administrative, and organizational tasks. This role requires discretion, strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant is a key liaison between the President and internal/external stakeholders, ensuring effective and professional communication.

Job Types:
Full-time, Permanent

Work Location:

In person/Onsite

Benefits:

• Company events
• Employee discount
• On-site parking
• Promotion to permanent employee

Ability to commute/relocate:

• Los Baños A: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 1 year (Preferred)

Key Responsibilities: Administrative Support

• Manage the President's calendar, schedule meetings, and coordinate appointments, travel, and events.
• Screen and prioritize incoming communications (emails, calls, mail).
• Prepare briefing materials, presentations, and reports for meetings and engagements.
• Draft and edit correspondence, memos, and other documents on behalf of the President.
• Maintain confidentiality in all aspects of the role.

Meeting & Event Coordination

• Organize executive meetings, board meetings, and off-site retreats, including preparing agendas, distributing materials, and recording minutes.
• Coordinate logistics for internal and external events hosted by the President's Office.
• Liaise with stakeholders, board members, partners, and staff regarding meetings and communications.

Strategic & Operational Support

• Serve as a gatekeeper and point of contact for internal and external requests for the President's time.
• Track and follow up on action items and deadlines.
• Conduct research and gather information to support strategic initiatives.
• Assist with special projects as assigned by the President.

Office Management & Communication

• Maintain organized filing systems and manage confidential documents.
• Foster positive relationships across departments and with external stakeholders.
• Represent the Office of the President with professionalism and diplomacy.

Qualifications: Education and Experience

• Bachelor's degree preferred (Business Administration, Communications, or related field).
• With at least 1year of experience supporting a C-level executive.

Skills and Competencies

• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion, integrity, and professionalism.
• Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
• Ability to anticipate needs and proactively solve problems.
• Experience working with boards or senior leadership teams is a plus.