Administration Officer – Finance

4 days ago

Quezon City, National Capital Region, Philippines weSource Management Consultancy Firm Full time


We are urgently hiring for an Administration Officer – Finance & Operations

Location: Eastwood, Libis, Quezon City

Work Setup & Shift: Onsite | Day Shift | 6am to 3pm

Preferred Skills/expertise:

  • Minimum of 2-3 years of experience in financial reconciliation, invoicing, or accounts payable/receivable roles, preferably in the oil and gas or logistics industry.
  • Proficiency in using ERP systems (e.g., SAP, Oracle) for financial and inventory management
  • Familiarity with data management tools and reporting software.
  • Strong analytical skills with the ability to investigate discrepancies and variances in financial data and inventory.
  • Excellent verbal and written communication skills to effectively engage with contractors, suppliers, and internal stakeholders.

Role and Responsibilities:

Bulk LPG Reconciliations & Invoicing

· Complete end-of-day trip reconciliations for Bulk LPG deliveries

· Raise purchase orders for bulk LPG purchases

· Manage Origin deliveries, including raising purchase orders at landed cost, receipting orders, and invoicing customers.

· Prepare data for RCTIs (Recipient Created Tax Invoices) for deliveries, investigating and resolving variances.

· Proactively engage with contractors to obtain required documentation for reconciliation and dispute resolution.

· Actively ensure compliance with Standard Operation Procedures and controls with internal and external stakeholders.

Supplier and Contractor Payments

· Process and receipt contractor payments for national bulk gas purchases.

· Manage contractor payments for LPG cylinder contractors (no PO required), confirming deliveries by branch and updating rates.

· Raise POs and process contractor payments for national LPG cylinder contractors.

· Process payments to bulk gas suppliers.

Inventory, Assets and stocktake administration

· Stocktake data consolidation

· Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders for resolution.

· Reconciling and Loading monthly stocktake results into ERP

· Uploading and registering new barcodes for TrackAbout cylinder tracking

· Weekly driver compliance reporting from pronto and track about data

Controls and processes

· Development of company standard operating procedures

· Develop and maintain internal controls

· Ensuring adherence with company policy, controls and procedures

· Review and continuous improvement of systems and processes.

Adhoc

· Any other tasks, responsibilities or adhoc support that is required.

· Ad hoc projects


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