HR Coordinator

The HR Coordinator plays a vital role in supporting the Human Resources department by assisting in various administrative tasks and ensuring the efficient operation of HR processes. This position involves handling employee-related matters, maintaining HR records, coordinating onboarding activities, and promoting a positive work environment.

The HR Coordinator will be an essential link between employees and HR management, providing assistance and guidance as needed. This role is a fully remote, offshore position, reporting to HR Headquarters in California, USA. The position will support multistate HR Operations with a heavy emphasis on California and Oregon employment and laws.

Employee Onboarding

• Coordinate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed, facilitating new hire orientation, and introducing new hires to company policies and culture.

• Ensure all required documentation is completed accurately and filed appropriately.

HR Record Keeping

• Process requests through the HR ticketing system, including status changes, terminations, leave requests, employment verification summaries, and other employee profile updates.

• Track and maintain employee certifications in appropriate record-keeping software.

• Maintain and update employee records in ADP and appropriate shared drives.

• Assist in the preparation of legal documentation for HR and Legal teams, including review of video surveillance systems.

• Assist HR team with regular data audits of all HR systems and record-keeping platforms.

• Update HR trackers as needed, including but not limited to termination, investigation, new hire, and status change trackers.

• Update the Workers' Compensation tracker and audit for accuracy.

• Handle confidential employee information with utmost discretion and data security, escalating disclosure requests to HR Manager or HR Director.

Benefits Administration

• Support HR team in administering employee benefits programs.

• Assist employees with benefit-related inquiries and facilitate open enrollment processes.

Employee Relations

• Provide guidance to employees on HR-related policies and procedures.

• Help resolve employee inquiries and escalate complex issues to HR Generalists and/or HR Compliance teams when necessary.

• Promote a positive work environment and assist in employee engagement and incentive initiatives.

HR Compliance

• Ensure compliance with employment laws, regulations, and company policies.

• Ensure that all relevant documentation (incident reports, accident/injury reports, DWC1 (CA), 801 (OR), C1 (NV), video footage, witness statements, interactive process forms, medical records, and work status reports) are properly filed and labeled using the Company's naming convention.

• Assist in the preparation of HR reports and documentation for audits and various other reporting needs on an ad-hoc basis.

• Assist in the preparation of state and federal compliance notifications and postings.

Surveillance & Monitoring

• Monitor live CCTV footage from multiple locations to identify theft and policy violations.

Training and Development

• Coordinate employee training sessions and workshops as needed under the direction of the HR Manager.

• Track employee training and certification records and monitor compliance with respect to training requirements through the Training Software being utilized.

General Administrative Support

• Assist in organizing HR events, meetings, and workshops as needed.

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).

• 1–3 years of proven experience as an HR Coordinator or in a similar HR administrative role.

• Proficient in MS Office (Word, Excel, PowerPoint), and other relevant tools.

• Strong organizational, interpersonal, and communication skills.

• Attention to detail and ability to handle confidential information.

• Ability to adapt to and scale with the changing needs of the organization.