Document Controller

2 days ago

Calamba, Calabarzon, Philippines T One Project Management Inc. Full time ₱250,000 - ₱500,000 per year

Requirements:

  • Bachelor's degree in a relevant field (e.g., Information Management, Business Administration) or equivalent work experience.
  • Relevant certifications in Document Management or Records Management are a plus.
  • 1-2 years of experience in document control, records management, or a related administrative role.
  • Experience in a construction, engineering, or manufacturing environment is an advantage but not mandatory.
  • Proficiency in using document management systems, office software (e.g., MS Office Suite, SharePoint), and Google Workspace (Sheets, Docs, Slides).
  • Familiarity with document control standards and best practices.
  • Basic understanding of data privacy and confidentiality principles.
  • Ability to work under pressure and meet tight deadlines.
  • Strong interpersonal skills to work collaboratively with different teams.
  • Willingness to learn and adapt to new technologies and systems.
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage multiple priorities.

Job Descriptions:

The Document Controller will be responsible for managing and maintaining all project documentation, ensuring that all documents are properly sorted, filed, and distributed. This role supports the project teams by ensuring that all documents are accurate, up-to-date, and easily accessible.

  • Receive, track, and monitor documents using standard document management systems.
  • Ensure all documentation meets company standards and is filed in the correct folder locations.
  • Assist in the preparation, editing, and formatting of documents.
  • Maintain document trackers and monitorings and ensure that documents are filed appropriately.
  • Distribute project-related copies to internal teams and ensure timely and accurate distribution.
  • Assist in the audit and inspection of documentation and records.
  • Provide support during project reviews and audits by preparing necessary documentation.
  • Handle confidential information in line with company policies.
  • Update and maintain document control procedures and guidelines.
  • Respond to document-related queries and provide support as needed.
  • Organize, file, and archive company documents (both physical and electronic).
  • Maintain an up-to-date document management system, ensuring it is easy to navigate and documents are accessible.
  • Ensure all documents (e.g., technical, financial, contracts, and legal) are appropriately categorized, version-controlled, and labeled.

Job Type: Full-time

Work Location: In person

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