Admin Officer for R&D Director
6 days ago
Job Summary:
The Admin Officer for R&D Director provides high-level administrative and operational support to the R&D Director and the R&D team. This role ensures efficient office operations, manages communications, coordinates projects, and handles confidential documents. The ideal candidate must be highly organized, detail-oriented, and capable of multitasking in a fast-paced research environment.
Key Responsibilities:1. Executive & Administrative Support:
- Manage the R&D Director's calendar, appointments, and travel arrangements.
- Prepare, review, and organize reports, presentations, and correspondence.
- Handle confidential documents and maintain an efficient filing system.
- Assist in scheduling and coordinating meetings, conferences, and internal discussions.
- Ensure timely follow-ups on tasks, deadlines, and project deliverables.
2. R&D Project Coordination:
- Support the R&D team by tracking project timelines, deliverables, and resources.
- Maintain records of research activities, reports, and compliance documents.
- Assist in preparing technical documentation, proposals, and regulatory submissions.
- Liaise with cross-functional teams, vendors, and external partners involved in R&D projects.
3. Budget & Procurement Assistance:
- Assist in managing R&D budget, expense tracking, and financial reports.
- Handle procurement requests for research materials, lab equipment, and office supplies.
- Coordinate with the finance team to process payments and reimbursements.
4. Compliance & Documentation Management:
- Ensure all research documents, contracts, and approvals are properly filed and accessible.
- Monitor compliance with company policies, industry regulations, and safety standards.
- Assist in the preparation of audit reports and regulatory filings.
5. General Office Management:
- Maintain an organized and efficient R&D office environment.
- Handle incoming and outgoing communications on behalf of the R&D Director.
- Address administrative concerns and support staff with HR and IT-related issues.
Qualifications & Skills Required:
Education: Bachelor's degree in Business Administration, Office Management, Science, Engineering, or related fields.
Experience: Minimum 1-3 years of experience in administrative support, preferably in R&D, pharmaceutical, animal healthcare, or biotech industries.
Technical Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management tools and research documentation.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy.
Confidentiality: Ability to handle sensitive research and corporate information.
Job Types: Full-time, Permanent
Pay: Php18, Php19,000.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Free parking
- Health insurance
- Life insurance
- Opportunities for promotion
- Promotion to permanent employee
Work Location: In person
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