purchasing officer

Scope of work:

• Should work with suppliers to negotiate contacts for the purchase of required goods and keep accurate records of transactions trends.
• Also assist the Finance and operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting, etc.

Duties and Responsibilities:

• Implement sound purchasing policies, systems and procedures in accordance with Company Standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements ans ensure that the best product is sourced and purchased.
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Receives market list from the kitchen on established days/times and arranges for delivery of those items as specified.
• Ensures that all orders' receiving dates are updated according to the suppliers promised delivery dates.
• Ensure that all authorized or approved purchase orders are sent to their respective suppliers.vendors for delivery purposes on a timely basis.
• Ensures and verifies that quotations are regularly updated and suppliers current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in the Market.
• Obtains a written approval for established minimum and maximum par stock levels by Management.
• Check, explain if needed, and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• Processes all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes minimum and maximum estimated stock levels.
• Verify the pending orders report on a daily basis, and all pending orders are checked and verified regularly.
• On a daily basis, prepare the list of to cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issues regularly slow moving item lists.
• Identifies items for standing orders utilizing vendor's logistics for regular deliveries to the hotel based in approved highly consumed items.
• Ensures validity of the items available, force issue obsolete items and follows up on action taken for disposal
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
• Processes all storeroom re-order requests, verifying quantities within the established minimum and maximum stock levels.
• Spot-checks entered system quotations, period validity quotes, etc,
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Liaison with the Purchasing Assistant, Property Custodian, Receiving Clerk Accounting Personnel and Cost Controller
• Maintains all documents, files and listings up-to-date and performs his/her duties in the most efficient manner.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and task.

Pre-requisites:

• Strong and closing skills required, along with demonstrated ability to develop negotiation strategies for complex activities. Ability to evaluate legal and business risks and ramifications of contractual terms.

Experience:

• At least 3 yeas experience in same position with expertise in the hotel, restaurant and catering industries.

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Work Location: In person