administrative officer ii- executive support

1 week ago

Cebu City, Central Visayas, Philippines DSWD FO VII Full time $104,000 - $130,878 per year

Education: Bachelor's degree preferably in Social Sciences, Public Administration, Mass Communication, Political Science, English, or any allied sciences.

Experience: At least one year of relevant experience, preferably in managing projects or social development programs, and executive assistance

Employment Status: Contract of Service

Statement of Duties and Responsibilities:

  1. Assists in the day-to-day operational and administrative activities of the ARDA by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and monitoring/following up to ensure timely response;

  2. Sets and monitors ARDA's schedule by arranging appointments, budgeting time, and preparing for meetings;

  3. Screens correspondence, responds to requests for non-technical information, drafts correspondence on general inquiries for the ARDA's signature, and assembles and summarizes information necessary for preparing a reply by the ARDA. Answers and screens telephone calls; provides routine and general information, redirects calls to the appropriate person, as required;

  4. Obtains, compiles, and extracts information from files, publications, databases, and other sources, on her own initiative or as requested by the supervisor, to prepare documents and briefing papers. Undertakes research to provide information to internal and external audiences, often on an urgent basis, using databases and/or the Internet;

  5. Coordinates with the focal person on the Performance Management System of the Field Office and acts as the contact point for OPCR & IPCR documentation of the ARDA organizing meetings for the ARDA with the staff reporting directly to him. preparing the documentation and tables of preliminary ratings based on the evaluators' comments to provide them to the Coordinator of the PRAS Review Committee:

  6. Records administrative actions and decisions on the files that the ARDA manages. filing documents in hard copy and/or electronically, maintaining a control system,

  7. Make necessary arrangements for meetings called for by the ARDA, draft agenda. compiles, distributes background documentation, and acts as the recording secretary for such meetings as required by taking, synthesizing, preparing, and disseminating notes and maintaining committee files;

  8. Participates on behalf of the ARDA in meetings when he/she is unable to attend in person and takes note of decisions taken and follow-up action required by the supervisor; Organizes workshops, conferences, seminar, and other special meetings including but not limited to making initial contact with participants, prepares documentation to be distributed, and deals with participant's particular requests as needed;

9.Does other related tasks as may be assigned by the ARDA

  • Executive Administrative Support Professional

    3 days ago

    Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,500,000

    Role Summary:We are seeking a highly organized and proactive administrative professional to support a senior executive.The ideal candidate will provide comprehensive support, manage travel arrangements, email correspondence, and procurement, while maintaining confidentiality.Key Responsibilities:Coordinate and book complex domestic and international travel...

  • Executive Administrative Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Telesource PH Full time

    Company DescriptionTelesource Solutions, established in 2021, has grown to become Cebu's highest paying outbound sales BPO company. Over the last 4 years, we have expanded our services to cater to the insurance industry in the USA. Located at the 8F Faustina Bldg. Bonifacio District, Mabolo, Cebu, Telesource Solutions continues to innovate and lead in the...

  • Medical Administrative Assistant

    3 days ago

    Cebu City, Central Visayas, Philippines beBeeAdministrative Full time $48,000 - $72,000

    Job OverviewWe are seeking a highly organized and detail-oriented medical administrative assistant to support a physical therapy team. The ideal candidate will provide executive-level administrative support with medical office tasks, combining skills in document preparation, data management, and communication.Key Responsibilities:Provide administrative...

  • Executive Assistant to the CEO

    1 week ago

    Cebu City, Central Visayas, Philippines Icon Executive Search Asia Full time ₱250,000 - ₱300,000 per year

    The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth operation of day-to-day activities. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders.Key...

  • Safety Officer II

    1 week ago

    Mandaue City, Central Visayas, Philippines AD Gothong Group of Companies Full time ₱800,000 - ₱1,200,000 per year

    Job Summary: The Safety Officer II plays a critical role in maintaining a safe and compliant work environment by leading the development, implementation, and continuous improvement of occupational health and safety policies and procedures. This position is responsible for conducting regular site inspections, identifying potential hazards, assessing and...

  • Policy Service Officer II

    4 weeks ago

    Cebu City, Central Visayas, Philippines QBE Insurance Full time

    Join to apply for the Policy Service Officer II role at QBE Insurance1 month ago Be among the first 25 applicantsJoin to apply for the Policy Service Officer II role at QBE InsurancePrimary DetailsTime Type: Full timeWorker Type: EmployeeThe purpose of this role is to provide customer service support by answering inquiries via phone calls, assisting with...

  • Executive Administrator

    1 week ago

    Cebu City, Central Visayas, Philippines JOBS360 Full time $104,000 - $130,878 per year

    About the RoleWe are looking for a confident and highly organized Executive Administrator to provide direct support to our Director. This role is hands-on and requires someone who can take full ownership of tasks, manage priorities effectively, and serve as a trusted right hand to ensure nothing slips through the cracks. You'll coordinate schedules, manage...

  • Chief Administrative Officer

    2 days ago

    Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱50,000 - ₱70,000

    Executive Support RoleThe primary function of this position is to provide administrative support to high-level executives, ensuring seamless communication and information flow.Key Responsibilities:Coordinate executive schedules and meetings, handling travel arrangements and office operations efficiently.Manage calendars, organize meetings, and prepare...

  • Administrative Support Specialist

    3 days ago

    Cebu City, Central Visayas, Philippines beBeeAdministrativeSupport Full time ₱2,500,000 - ₱5,000,000

    Job OpportunityWe are seeking a highly skilled and proactive Administrative Support Specialist to provide top-tier assistance to our organization.This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Provide high-level administrative support,...

  • Administrative Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines beBeeCoordination Full time ₱900,000 - ₱1,200,000

    Job SummaryThis entry-level administrative position offers high-level support to executives in a dynamic and fast-paced IT services environment.Key Responsibilities:Schedule Management: Effectively manage complex schedules, prioritize tasks, and ensure timely completion of projects.Communication: Facilitate clear communication between executives and teams...