Admin Assistant

Smart Assistance Driving Construction Efficiency and Reliability

Lead with clarity, calm, and craft from wherever you are. Support construction programs for Australian asset holders delivering minor works and maintenance. Grow through cross-border collaboration, elevate executive support impact, and influence team performance. This is an international opportunity for a global career: make your mark on resilient operations, build credibility fast, and create lasting value-without relocating or working overseas.

Job Description

Be part of our client's team as an Admin Assistant, handling bookkeeping in Xero, managing compliance through iComply, and coordinating procurement needs. You'll support project documentation with Microsoft 365 and SharePoint, oversee client platforms like Vendor Café, and maintain the company's presence across social media channels.

Job Overview

Employment type: Full-time

Shift: Morning shift, 8:00am - 5:00pm (NSW time)

Work setup: Permanent Work-From-Home

Exciting Perks Await

• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• HMO coverage with free dependent upon regularization
• Fully customized Emapta laptop with peripherals
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Minimum of 1 year of relevant experience
• Proficiency in:
• Xero
• Microsoft 365 (all programs)
• Canva
• Ability to complete tasks accurately and independently
• Strong capacity to retain procedures and build on learned tasks
• Adaptability and flexibility to meet changing requirements
• Critical thinking and problem-solving mindset (not a data entry role)

Your Daily Tasks

• Perform data entry for accounting using Xero (complex work handled by external accountants)
• Learn and utilize client platforms such as Vendor Café for invoice submission and job tracking (training provided)
• Update and maintain compliance records in iComply, including contacting subcontractors for insurance documentation (training provided)
• Organize and manage files and calendars using Microsoft 365 and SharePoint
• Handle basic procurement and ordering of supplies and materials
• Maintain and update the company's social media presence on Instagram, Facebook, and LinkedIn

About the Client

In the fast-paced world of construction, our client lays the groundwork for success through minor works and maintenance projects under $1.5 million. Serving some of Australia's largest asset holders, they have cemented their reputation for efficiency, compliance, and quality. With industry awards and recognition under their belt, they prove that strong foundations and precise execution matter most. From bricks to clicks, their commitment ensures every project stands tall, no matter the scale.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra