Admin Assistant

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you

Role: Virtual Admin Assistant - Night Shift

Location: Remote

About Us:At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

You will ideally have experience working as an admin or virtual assistant before with exposure to US Bookkeeping. You will play a key role within the business, ensuring that the day-to-day operations run smoothly and that all daily administration tasks are completed.

DUTIES AND RESPONSIBILITIES

• Coordinate with meeting requestees to find the most efficient time, take minutes, and provide

• reporting

• Write error-free, eloquent emails and letters

• Edit/modify documents and presentations

• Maintain confidentiality and use a high degree of discretion

• Oversee internal administration processes and system upkeep

• Responsibility for maintaining a strong culture and internal engagement

• Organisation of functions, events, and other ad hoc celebrations throughout the year

• Office Coordination, general office support, and other building matters when required

• Providing necessary data & reports to the Management & Sales Team

• Coordinate and manage multiple priorities and projects on a timely basis.

• Updating and Maintaining client details.

• Management of email inquiries and inboxes.

Bookkeeping

• Documenting financial transaction details and monitoring the transactions

• Preparing and filing financial documents

• Processing accounts payable and accounts receivable

• Fact-checking accounting data

• Reconciling company accounts

• Processing payroll and tracking payroll data

• Assisting with tax payments and returns

• Working with staff accountants as needed

QUALIFICATIONS

• Prior work experience in office admin coordination.

• High-level attention to detail and excellent organization skills.

• Ability to problem solve, be a self-starter and think on the run.

• Remember details with excellent verbal and written communication skills.

• Capable of managing priorities and a complex calendar.

• Experience in invoicing, bookkeeping, and basic quoting.

• Experience with Office365, Outlook and QuickBooks.

• Highly organized.

• A strong communicator.

• Diligently follow systems and processes.

Customer Focus

• Actively seeks to understand and deliver client needs, expectations, and level of satisfaction

• Able to maintain good relationships with clients and other stakeholders

• Pro-actively seeks solutions for clients

• Experience in working with a US-based company is a plus

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.