Administrative Assistant

Discover your 100% YOU with MicroSourcing

Position: Administrative Assistant
Location: TGU Tower, Cebu IT Park, Cebu City, Philippines
Work setup & shift: Onsite work setup | Night shift

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

• Career Growth: Take advantage of opportunities for continuous learning and career advancement.

• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Administrative Assistant, you will:

• ​Key Performance Indicators (KPIs) Metrics – Updates enterprise management development system (EMDS) boards, department KPIs, individual KPIs, dashboards, Hoshin information, Cross-Training​ Matrices (CTM), and others as needed.

• Payroll and Scheduling – Updates schedules, processes sick time, bereavement, Paid Time Off (PTO),​ missing and new hire punches, vacation, holiday pay, light-duty, and other payroll adjustments.

• Calculates bonuses for payout, processes off-road payment in AS400, and tracks and archives​ paperwork as needed​

• Development and Recognition programs – Maintains different programs across the company such as​ suggestion system, corrective action program (CAP), performance improvement​ program (PIP), tuition​ reimbursement, learning library, and more.

• Payment Processing – Processes payments for traffic violations, invoice payments, petty cash, and gift​ cards distribution.

• Events – Coordinates events such as happy hours, quarterly meetings, and holiday parties for all​ departments. Orders food, books rooms, creates presentations, creates visuals, etc. for​ every​ department.

• Projects – Works collaboratively with the Project Assistant to schedule special projects. Helps

• management with testing and implementing new programs and creates reports and KPI's as needed

• Transportation & Lodging – Manages CITY furniture transportation and lodging programs and assists​ administrative supervisors with additional travel arrangements, including flights and conferences.

• Miscellaneous Tasks – Helps maintain corporate 5S standards, reorders office supplies, prints materials​ for projects, documents procedures, assists with meeting set-ups, and other ad hoc tasks.

• Corporate Switchboard – Answers the corporate office's main telephone number, operates a multi-line​ switchboard, obtains basic information to correctly direct calls according to established guidelines and​ procedures.

• Problem Solving & Coaching – Works cross-functionally with team members to learn and improve on​ processes.

• ​Reporting Structure

  • This position reports directly to the Administrative Supervisor and is a member of the Administrative Department.

• Financial Transaction Responsibilities

  • This position works closely with the Accounting department and is responsible for preparing financial transactions for approval by department leaders. This role is responsible for the reconciliation of financial transactions, such as credit card statements. This position is responsible for cash transactions, such as petty cash.

• Decision-Making Responsibilities

  • This position follows standard procedures and requires approval from the Administrative Supervisor for decision making responsibilities.

• Confidentiality

  • This role performs tasks with confidential Associate information and other company-sensitive information. It is required to exercise a high-degree of care to prevent disclosure to others.

What You Need:
Non-negotiables

• At least one (1) year of previous administrative experience

• Computer Knowledge and Skills:

  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Visio, and Outlook)

  • Google Suite (Docs, Sheets, Slide, Forms)

  • Pinnacle

  • AS400

  • Switchboard
    

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%

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