Administrative Officer

2 hours ago

Makati City, National Capital Region, Philippines Treasure Bowl Fintech Corp Full time ₱264,000 - ₱300,000 per year

Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

The Administrative Officer is responsible for handling project documentation and correspondence in support of one or more managers.

Responsibilities:

  • Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
  • Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests.
  • Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
  • Coordinate invoice routing and monitor payments to subcontractors and vendors.
  • Enter and maintain client and prospect data in automated system.
  • Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents.
  • Answer and direct phone calls or take messages for appropriate parties.
  • Verify insurance certificates and follow up to insure proper coverage is in place.
  • Notarize, copy and distribute monthly pay application.
  • Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
  • Preparing plans and specifications for pickup/shipment.
  • Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.
  • Handles and process Government permits

Requirements:

  • Bachelor's Degree
  • 3 years minimum of experience providing administrative support
  • Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
  • Proficient in MS Office

Job Type: Full-time

Pay: Php22, Php25,000.00 per month

Benefits:

  • Free parking
  • Paid toll fees

Application Question(s):

  • Can you work on a hybrid set-up with a stable internet?

Experience:

  • Process Government permits: 3 years (Preferred)
  • Administrative process and workflow: 3 years (Preferred)

Language:

  • English (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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