Senior Office Administrator

2 weeks ago

Makati City, National Capital Region, Philippines Oceanagold Full time ₱1,200,000 - ₱2,400,000 per year

Company Description

OceanaGold is a growing mid-tier gold and copper producer listed on the Toronto Stock Exchange (TSX). With four operating mines—Haile in the USA, Didipio in the Philippines, and Macraes and Waihi in New Zealand—we are committed to safe, responsible mining that generates strong returns and supports sustainable development.

Our purpose is mining gold for a better future. The gold, copper, and silver we produce power renewable energy, life-saving medical devices, and the technology that connects communities. Beyond this, our operations drive economic growth and improve health and education outcomes in the regions we serve, supporting over 3,700 direct jobs globally.

Guided by our values—Care, Respect, Integrity, Performance, and Teamwork—we strive to be a trusted company people want to work for, partner with, and invest in, creating lasting value for all our stakeholders.

Job Description

The Didipio mine is located on Luzon Island in the Philippines and is the Company's only asset that produces both gold and copper. Didipio was built by OceanaGold in 2013 and operates fully as underground mine, with over 800 employees that support the mine.

We're seeking a confident and experienced Senior Office Administrator to lead the administrative operations of our Makati office. This is a high-impact role supporting senior executives and ensuring the smooth running of day-to-day office functions.

You'll thrive in this role if you're proactive, highly organized, and comfortable working in a fast-paced, executive-facing environment.

Key responsibilities include:

  • Provide administrative support to the People and Culture Manager, President of OGP and General Manager, Chief Financial Officer of OGP and VP Finance Didipio, and the Asset President- Didipio with calendar, meeting, and travel coordination
  • Managing procurement, inventory, of office supplies
  • Facilitating of incoming and outgoing mails, packages, equipment and supplies
  • Managing day-to-day driver routes and schedules
  • Planning and executing employee engagement activities and company events
  • Handling logistics, messenger services, and vehicle documentation

Qualifications

  • Education: Bachelor's degree in Office Management, Business Administration, or related field
  • Experience: 5+ years in office administration, supporting senior leadership
  • Systems Knowledge: Full understanding of office management systems and procedures

Preferred Attributes

  • Familiarity with Pronto operations
  • Strong time management and adaptability
  • Excellent organizational and communication skills
  • Ability to manage multiple priorities with professionalism

Core Competencies

  • Executive calendar and travel coordination
  • Procurement and inventory management
  • Facilities and fleet oversight
  • Event planning and employee engagement
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Clear, empathetic communication in English and Tagalog
  • Strong customer service and stakeholder engagement
  • Discretion in handling sensitive information

Additional Information

WHAT'S ON OFFER:

  • Competitive salary + short-term and long-term bonuses
  • Rice allowance
  • Health Insurance
  • Living Our Values recognition program
  • Access to OceanaGold Employee Assistance Program (EAP)
    Exceptional working environment where people are valued and respected

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED

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