Executive Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Filinvest Business Services Corporation Full time ₱1,200,000 - ₱2,400,000 per year

Hiring Company under Phils Development DSC (PDDC)

The
Executive Assistant (EA)
serves as a strategic partner to the General Manager, providing high-level administrative, operational, and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills, discretion, and the ability to manage multiple priorities in a dynamic environmentparticularly within the context of a fast-paced power and energy company. The EA also liaises with senior leaders, government agencies, as needed and external stakeholders on behalf of the General Manager.

Key Functions/Duties and responsibilities:

  1. Manage the General Managers calendar, schedule meetings, and coordinate appointments with internal and
  2. external stakeholders.
  3. Screen, prioritize, and prepare responses to communications and requests for the General Manager.
  4. Ensure the General Manager is well-prepared for meetings, presentations, and speaking engagements.
  5. Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events.
  6. Travel and Logistics Management (15%)
  7. Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements.
  8. Prepare travel briefings and ensure seamless execution of engagements.
  9. Process travel-related reimbursements and documentation.
  10. Special Projects and Assignments (10%)
  11. Assist the General Manager with high-priority activities

Qualifications:

  • Bachelor's degree in Business Administration, Management, Communications, or a related field
  • At least 3-5 years of experience supporting C-level executives
  • Strong command of professional written and spoken English and Filipino Excellent interpersonal, organizational, and problem-solving skills.
  • Ability to maintain discretion and handle sensitive information with the highest degree of integrity
  • Willingness to work extended hours, travel occasionally, and adapt to changing priorities

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