Administrative Manager

3 days ago


Ortigas Alabang Pampanga and Cebu, Philippines Staff Domain Inc. Full time ₱1,200,000 - ₱2,400,000 per year
Setup and Location: Hybrid
Work Schedule: 09:00 AM-6:00 PM (ACST) | 07:30 AM-4:30 PM (PH Time)
Employment Type: Full-time

Ready to do work that actually excites you?

We are seeking an experienced, enthusiastic, and reliable Administrative Manager to join our team. In this role, you will oversee administrative tasks, manage workflows, and support day-to-day operations with efficiency and precision. You will be responsible for ensuring smooth communication, coordinating processes across teams, and maintaining organized systems that drive productivity. By leveraging your strong organizational skills, proficiency with digital tools, and ability to adapt to diverse tasks, you will play a key role in enabling the business to operate seamlessly and focus on strategic priorities.

What You'll Do
You'll be the kind of person who:
  • Communicate with clients by phone, email, and video call in a professional and helpful way, using systems such as JustCall, Microsoft Teams, Zoom, and WhatsApp to stay connected and provide timely support.
  • Build rapport quickly and make sure clients feel supported from start to finish.
  • Schedule client and prospect appointments.
  • Prepare for coaching sessions by reviewing and downloading reports from the Online Budget Tracker, preparing notes for the coach within the client file note, and ensuring everything is ready for the coaches.
  • Handle post-coaching tasks by sending follow-up reports and action items to the client, filing the meeting recording, and scheduling the next session in the coach's calendar.
  • Update client records and systems by recording results in CRMs and trackers, keeping spreadsheets accurate, and ensuring information is up to date for reliable reporting.
  • Liaise with providers such as lenders and accountants to raise and resolve queries, requiring attention to detail and excellent follow-up.
  • Assist with loan and property transactions from first submission through to settlement.
  • Track commissions by maintaining spreadsheets with complex formulas, requiring strong Excel skills.
  • Deliver timely and accurate updates to clients and the team.
  • Organise and maintain accurate records using cloud-based systems such as SharePoint and OneDrive for document management.
  • Create and maintain processes and systems.
  • Provide Personal Assistant support to the Managing Director.
  • Assist with company website and social media updates.
  • Support Xero reconciliation and bookkeeping tasks, requiring good knowledge of Xero.
  • Maintain regular daily communication with the Managing Director by providing updates on tasks, following up on outstanding items, sharing progress, and checking if any assistance is required to support priorities.
  • Remind the Managing Director of the day's appointments and check in advance for any requirements such as reports, files, or call details.
  • Accompany the Managing Director to selected meetings to take notes, capture task requirements, and record follow-ups, then ensure those actions are completed.

Requirements What You Bring
We're looking for someone with:
  • High school diploma or equivalent; additional qualifications in Business, Communications, or related fields are desirable.
  • Minimum 3–5 years in an Executive Assistant, Team Administrator, or similar coordination role, ideally within a professional services or recruitment environment.
  • Good understanding of Xero and bookkeeping.
  • Confident using Pipedrive, the full Microsoft 365 suite (Word, Excel, Outlook, PowerPoint, etc.), ClickUp, Zapier, Calendly, and Ignition, with the ability to learn new programs quickly.
  • Excellent attention to detail and accuracy.
  • Strong problem-solving skills.
  • Clear, professional written and verbal communication.
  • Ability to work independently and manage priorities.
  • Comfortable in a fast-paced, high-volume environment.

Benefits Why You'll Love Working Here
  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more.
Let's Talk
If you're thinking "this sounds like me"—it probably is. Click apply. We can't wait to meet you.



  • Ortigas, Cebu, Alabang, Pampanga, Philippines Staff Domain Inc. Full time ₱600,000 - ₱1,200,000 per year

    Setup and Location: WFH Work Schedule: 9:00 AM to 6:00 PM AEST (07:00 AM - 04:00 PM PH Time) Employment Type: Full-time Ready to do work that actually excites you? Join the dynamic team at Staff Domain as a Construction Administrator. You will work on exciting and rewarding projects across Strata, Commercial, and Government sectors. In...


  • Ortigas, Alabang, Pampanga or Cebu, Philippines Staff Domain Inc. Full time ₱400,000 - ₱800,000 per year

    Setup and Location: Hybrid (Ortigas, Alabang, Pampanga, Cebu) Work Schedule: 08:30 AM to 05.30 PM AEST Employment Type: Full-time Ready to do work that actually excites you? We are seeking a detail-oriented and proactive Construction Project Administrator to support our construction operations and client engagement processes. This role is...


  • Quiot Pardo, Cebu, Philippines A.M.S Administrative Support Services Full time ₱400,000 - ₱600,000 per year

    Position: Administrative Assistant/Service Contracts CoordinatorBasic Duties and Responsibilities:Create, update, and maintain records, schedules, and contract information in company systems (e.g., simPRO, AMS Portal).Provide general administrative support including document preparation, filing, data entry, and record management.Assist in scheduling,...


  • Ortigas, Alabang, Pampanga, or Cebu, Philippines Staff Domain Inc. Full time ₱300,000 - ₱600,000 per year

    Setup and Location: Work from Home Work Schedule: 9:00 AM – 6:00 PM AEDT | 6:00 AM – 4:00 PM PHT Employment Type: Full-time Ready to do work that actually excites you? We're looking for a proactive and detail-oriented Customer Service Support Administrator to join our team. In this role, you'll provide essential administrative and...

  • IT Administrator

    1 week ago


    Ortigas, Philippines Nutral Herbal Corporation Full time ₱960,000 - ₱1,440,000 per year

    Job SummaryThe IT Administrator oversees NHC's day-to-day technology operations, ensuring all systems—including network, hardware, software, Softphone/VoIP solutions, and cybersecurity—run smoothly, securely, and efficiently. This role supports business continuity, handles IT infrastructure maintenance, manages user support, and coordinates IT team...


  • Ortigas, Philippines Cepat Kredit Financing Inc. Full time ₱450,000 - ₱600,000 per year

    The System Administrator will be responsible for managing the day-to-day operations of the company's IT infrastructure, focusing on cloud-based servers, systems, and networks. This role ensures optimal performance, security, and reliability of the organization's cloud environment and hosted services. He/she will oversee the implementation, maintenance, and...


  • Ayala Alabang, National Capital Region, Philippines We Hope Medical Clinic Full time ₱900,000 - ₱1,200,000 per year

    About the role As the Administrative and HR Manager at We Hope Medical Head Office you will play a crucial role in ensuring the smooth and efficient operations of our thriving medical facilities. In this full-time position, you will oversee a range of administrative and human resources functions, contributing to the overall success and well-being of our...


  • , Pampanga, Philippines Staff Domain Inc Full time

    Setup and Location: HybridWork Schedule: 09:00 AM-6:00 PM (ACST) | 07:30 AM-4:30 PM (PH Time)Employment Type: Full-timeReady to do work that actually excites you? We are seeking an experienced, enthusiastic, and reliable Administrative Manager to join our team. In this role, you will oversee administrative tasks, manage workflows, and support day-to-day...


  • , Pampanga, Philippines Ally Hunters Services Inc. Full time

    Role Overview The Learning Administration Specialist will play a key role in ensuring smooth operation and delivery of client learning projects, focusing on LMS/LXP management, content administration, reporting, and light instructional or UX support. This role supports a mix of learning platform management and content authoring, helping bridge the gap...


  • , Pampanga, Philippines TRT Shared Services, OPC Full time

    Overview Overview: The Travel Administrator is responsible for coordinating travel arrangements for all TRT personnel globally. Key Deliverables The Travel Administrator is responsible for the following: Accurate, cost-efficient, and timely booking of travel arrangements for TRT’s employees globally. 100% accurate bookings upon travel requests, as approved...