Admin Officer(Hotel)

4 days ago

Pasay, National Capital Region, Philippines Anchor Land Holdings Inc. Full time ₱350,000 - ₱600,000 per year

The Admin Officer is responsible for managing the administrative tasks within a hotel, including handling guest reservations, managing front desk operations, maintaining guest records, coordinating with other departments, processing payments, and ensuring smooth day-to-day operations.

Job Duties & Responsibilities

Administrative Operations

  • Oversee day-to-day administrative tasks to support hotel operations.
  • Manage document control, including contracts, permits, and internal reports.
  • Handle correspondence, scheduling, and coordination for the Hotel Manager.
  • Ensure compliance with company policies, procedures, and industry regulations.

Procurement & Inventory Management

  • Assist in purchasing supplies, equipment, and services for hotel operations.
  • Maintain records of suppliers, contracts, and purchase requests.
  • Monitor inventory levels for office and hotel operational needs.
  • Coordinate with vendors to ensure timely deliveries and cost efficiency.

Human Resources & Employee Support

  • Assist in HR-related tasks, such as processing employee records, leaves, and benefits.
  • Support recruitment, onboarding, and training coordination for new hires.
  • Ensure compliance with labor laws and company HR policies.
  • Organize staff meetings, training sessions, and employee engagement activities.

Financial & Budget Administration

  • Assist in budget preparation, expense monitoring, and financial reporting.
  • Process invoices, payments, and reimbursements in coordination with Finance.
  • Maintain petty cash fund records and operational expenses.

Compliance & Hotel Licensing

  • Ensure hotel permits, licenses, and regulatory documents are updated.
  • Coordinate with government agencies (DOT, DOLE, LGU) for compliance matters.
  • Maintain records for health, safety, and environmental compliance.

Office Management & IT Coordination

  • Maintain efficient office systems, filing, and record-keeping.
  • Coordinate IT and office equipment maintenance for smooth operations.
  • Ensure confidentiality of sensitive hotel and employee information.

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