
Admin Officer(Hotel)
2 days ago
The Admin Officer is responsible for managing the administrative tasks within a hotel, including handling guest reservations, managing front desk operations, maintaining guest records, coordinating with other departments, processing payments, and ensuring smooth day-to-day operations.
Job Duties & Responsibilities
Administrative Operations
- Oversee day-to-day administrative tasks to support hotel operations.
- Manage document control, including contracts, permits, and internal reports.
- Handle correspondence, scheduling, and coordination for the Hotel Manager.
- Ensure compliance with company policies, procedures, and industry regulations.
Procurement & Inventory Management
- Assist in purchasing supplies, equipment, and services for hotel operations.
- Maintain records of suppliers, contracts, and purchase requests.
- Monitor inventory levels for office and hotel operational needs.
- Coordinate with vendors to ensure timely deliveries and cost efficiency.
Human Resources & Employee Support
- Assist in HR-related tasks, such as processing employee records, leaves, and benefits.
- Support recruitment, onboarding, and training coordination for new hires.
- Ensure compliance with labor laws and company HR policies.
- Organize staff meetings, training sessions, and employee engagement activities.
Financial & Budget Administration
- Assist in budget preparation, expense monitoring, and financial reporting.
- Process invoices, payments, and reimbursements in coordination with Finance.
- Maintain petty cash fund records and operational expenses.
Compliance & Hotel Licensing
- Ensure hotel permits, licenses, and regulatory documents are updated.
- Coordinate with government agencies (DOT, DOLE, LGU) for compliance matters.
- Maintain records for health, safety, and environmental compliance.
Office Management & IT Coordination
- Maintain efficient office systems, filing, and record-keeping.
- Coordinate IT and office equipment maintenance for smooth operations.
- Ensure confidentiality of sensitive hotel and employee information.
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