Maintenance Manager

DETAILED JOB DESCRIPTION:

1.    Maintenance Process Management

§  Implement and Monitor: Oversee the effective execution of maintenance processes including preventive, corrective, and repair maintenance, as well as the work order system to ensure efficiency and compliance.

2.    Data Management

§  Equipment Status: Regularly monitor, maintain, and update the status and information of all equipment to support accurate reporting and decision-making.

3.    Preventive Maintenance Planning

§  Master Plan Development: Create and manage a Preventive Maintenance master plan, utilizing equipment running hours to schedule and prioritize maintenance tasks.

4.    Work Order Management

§  Daily Oversight: Evaluate, approve, update, and close work orders for all maintenance activities on a daily basis to maintain workflow and efficiency.

5.    Coordination with other departments

§  Collaboration: Work closely with Operations Department to align preventive maintenance activities with operational needs.

6.    Third-Party Coordination

§  Service Provider Management: Liaise with external service providers, monitoring their maintenance-related activities to ensure compliance with standards and performance expectations.

7.    Maintenance Schedule Monitoring

§  Daily Updates: Keep daily updates on the Maintenance Schedule for all equipment, ensuring timely maintenance interventions.

8.    Work Order Review

§  Continuous Improvement: Regularly review and assess work orders to ensure they are accurate, complete, and effectively managed.

9.    Equipment Status Monitoring

§  Performance Metrics: Monitor key performance indicators such as Mechanical Availability, Downtime, and Utilization of equipment on a daily basis for performance assessment.

10.  Preventive Maintenance Menu Review

§  Resource Assessment: Regularly review and update the preventive maintenance menu to ensure appropriate allocation of manpower, spare parts, and consumable requirements.

11.  Data Accuracy Monitoring

§  Quality Control: Ensure the completeness and accuracy of maintenance-related data, including work orders, checklists, and fuel consumption records.

12.  Purchase Request Evaluation

§  Financial Oversight: Evaluate and approve or disapprove purchase requests, ensuring they align with approved work orders and budget constraints.

13.  Material Approval Process

§  Work Order Compliance: Ensure that all materials requested for purchase have been linked to and approved by corresponding work orders.

14.  Technical Assistance and Support

§  Inquiry Management: Address maintenance-related inquiries and complaints, providing necessary technical assistance to resolve issues.

15.  Documentation Review

§  Quality Assurance: Review, analyze, and approve maintenance-related documents such as incoming and outgoing work orders and service reports from third-party providers.

16.  Objective & Strategy Development

§  Departmental Goals: Formulate objectives, goals, and strategies to enhance the effectiveness and efficiency of the maintenance department.

17.  Budget Management

§  Cost Control: Ensure that maintenance department expenses remain within the limits of the approved budget.

18.  Cost-Saving Initiatives

§  Efficiency Projects: Initiate and implement projects aimed at reducing costs while maintaining or improving service quality.

19.  Training & Orientation

§  Policy Reinforcement: Conduct orientation sessions for both new and existing personnel on policies, procedures, and required checklists.

20.  Performance Monitoring

§  KPI Management: Prepare and monitor Key Performance Indicators (KPIs) for subordinates to ensure accountability and performance improvements.

21.  Safety Management

§  Incident Prevention: Ensure that safety-related incidents and non-conformances are minimized, adhering to operational and safety protocols.

22.  Audit Compliance

§  Audit Preparedness: Ensure that all internal and external audits are conducted according to the planned schedule and results are acted upon promptly.

23.  Regular Meetings

§  Team Engagement: Conduct regular meetings (e.g., toolbox, sectional meetings) to engage with the team and discuss ongoing operational priorities.

24.  Report Generation

§  Documentation: Regularly generate necessary reports, including Equipment Status Reports and KPI monitoring reports to inform management.

25.  Spare Parts Availability

§  Inventory Monitoring: Ensure and monitor the availability of consumable spare parts to prevent delays in maintenance activities.

26.  Materials Parts List

§  Specification Development: Provide a Materials Parts List (MPL) for each brand of equipment to streamline parts management.

27.  Warehouse Coordination

§  Inventory Controls: Work with the warehouse to establish MIN-MAX inventory levels for spare parts, ensuring sufficient stock levels.

28.  Regular Report Submissions

§  Accountability: Consistently submit maintenance-related reports as required to maintain transparency and communication with management.

29.  Management Functions

§  Additional Tasks: Perform other tasks as mandated by management to support the overall objectives of the organization.