Maintenance Manager
1 week ago
DETAILED JOB DESCRIPTION:
1. Maintenance Process Management
§ Implement and Monitor: Oversee the effective execution of maintenance processes including preventive, corrective, and repair maintenance, as well as the work order system to ensure efficiency and compliance.
2. Data Management
§ Equipment Status: Regularly monitor, maintain, and update the status and information of all equipment to support accurate reporting and decision-making.
3. Preventive Maintenance Planning
§ Master Plan Development: Create and manage a Preventive Maintenance master plan, utilizing equipment running hours to schedule and prioritize maintenance tasks.
4. Work Order Management
§ Daily Oversight: Evaluate, approve, update, and close work orders for all maintenance activities on a daily basis to maintain workflow and efficiency.
5. Coordination with other departments
§ Collaboration: Work closely with Operations Department to align preventive maintenance activities with operational needs.
6. Third-Party Coordination
§ Service Provider Management: Liaise with external service providers, monitoring their maintenance-related activities to ensure compliance with standards and performance expectations.
7. Maintenance Schedule Monitoring
§ Daily Updates: Keep daily updates on the Maintenance Schedule for all equipment, ensuring timely maintenance interventions.
8. Work Order Review
§ Continuous Improvement: Regularly review and assess work orders to ensure they are accurate, complete, and effectively managed.
9. Equipment Status Monitoring
§ Performance Metrics: Monitor key performance indicators such as Mechanical Availability, Downtime, and Utilization of equipment on a daily basis for performance assessment.
10. Preventive Maintenance Menu Review
§ Resource Assessment: Regularly review and update the preventive maintenance menu to ensure appropriate allocation of manpower, spare parts, and consumable requirements.
11. Data Accuracy Monitoring
§ Quality Control: Ensure the completeness and accuracy of maintenance-related data, including work orders, checklists, and fuel consumption records.
12. Purchase Request Evaluation
§ Financial Oversight: Evaluate and approve or disapprove purchase requests, ensuring they align with approved work orders and budget constraints.
13. Material Approval Process
§ Work Order Compliance: Ensure that all materials requested for purchase have been linked to and approved by corresponding work orders.
14. Technical Assistance and Support
§ Inquiry Management: Address maintenance-related inquiries and complaints, providing necessary technical assistance to resolve issues.
15. Documentation Review
§ Quality Assurance: Review, analyze, and approve maintenance-related documents such as incoming and outgoing work orders and service reports from third-party providers.
16. Objective & Strategy Development
§ Departmental Goals: Formulate objectives, goals, and strategies to enhance the effectiveness and efficiency of the maintenance department.
17. Budget Management
§ Cost Control: Ensure that maintenance department expenses remain within the limits of the approved budget.
18. Cost-Saving Initiatives
§ Efficiency Projects: Initiate and implement projects aimed at reducing costs while maintaining or improving service quality.
19. Training & Orientation
§ Policy Reinforcement: Conduct orientation sessions for both new and existing personnel on policies, procedures, and required checklists.
20. Performance Monitoring
§ KPI Management: Prepare and monitor Key Performance Indicators (KPIs) for subordinates to ensure accountability and performance improvements.
21. Safety Management
§ Incident Prevention: Ensure that safety-related incidents and non-conformances are minimized, adhering to operational and safety protocols.
22. Audit Compliance
§ Audit Preparedness: Ensure that all internal and external audits are conducted according to the planned schedule and results are acted upon promptly.
23. Regular Meetings
§ Team Engagement: Conduct regular meetings (e.g., toolbox, sectional meetings) to engage with the team and discuss ongoing operational priorities.
24. Report Generation
§ Documentation: Regularly generate necessary reports, including Equipment Status Reports and KPI monitoring reports to inform management.
25. Spare Parts Availability
§ Inventory Monitoring: Ensure and monitor the availability of consumable spare parts to prevent delays in maintenance activities.
26. Materials Parts List
§ Specification Development: Provide a Materials Parts List (MPL) for each brand of equipment to streamline parts management.
27. Warehouse Coordination
§ Inventory Controls: Work with the warehouse to establish MIN-MAX inventory levels for spare parts, ensuring sufficient stock levels.
28. Regular Report Submissions
§ Accountability: Consistently submit maintenance-related reports as required to maintain transparency and communication with management.
29. Management Functions
§ Additional Tasks: Perform other tasks as mandated by management to support the overall objectives of the organization.
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