Administrative Assistant

2 days ago

Manila, National Capital Region, Philippines EMAPTA Full time ₱800,000 - ₱1,200,000 per year

Where Admin Expertise Meets Life-Saving Impact

From the frontline of fire safety to the core of compliance, this role puts you at the heart of international operations. Keep systems secure, paperwork flawless, and schedules tight.

Job Description

As an Administrative Assistant, you'll support fire safety operations by managing schedules, coordinating inspections, preparing compliance documentation, and ensuring that safety processes run like clockwork-contributing to international safety standards from right where you are.

Job Overview

Employment type: Full-Time
Shift: Day Shift
Work setup: Permanent Work From Home

Exciting Perks Await

  • Day 1 HMO coverage with free dependent
  • Competitive Salary Package
  • Permanent WFH arrangement
  • Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
  • Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
  • Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
  • Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
  • Unlimited opportunities for employee referral incentives across the organization
  • Standard government and Emapta benefits
  • Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  • Fun engagement activities for employees
  • Mentorship and exposure to global leaders and teams
  • Career growth opportunities
  • Diverse and supportive work environment

The Qualifications We Seek

  • At least 2 years of proven experience as an administrative assistant or in a similar administrative role
  • Must have experience in Fire & Safety operations
  • Experience with quoting systems and scheduling tools is a plus
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills in English
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Able to work independently and manage multiple tasks with minimal supervision
  • Prior experience working with international teams or clients is an advantage

Your Daily Tasks

  • Provide administrative support to the Fire & Safety department
  • Prepare and manage quotes for fire system defect repairs
  • Schedule and coordinate fire system inspections with clients and technicians
  • Maintain accurate and up-to-date records of inspections, maintenance logs, and service schedules
  • Communicate with clients and vendors to confirm schedules and follow-ups
  • Assist with the preparation of compliance documentation and fire safety reports
  • Ensure timely filing and organization of safety documentation
  • Support the department in other general administrative tasks as required

About the Client

Our client is a trusted name in fire protection and security services across the Mid North Coast region. With nearly 40 years of industry experience and a reputation built on professionalism and personal service, they provide cutting-edge fire detection systems, security installations, and 24/7 support. Servicing over 2,000 locations-from aged care to government infrastructure-they're committed to excellence, safety, and trust. Join a company where your work helps keep lives and properties safe every single day.

Who Are We

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. Apply now and be part of the #EmaptaEra

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