Executive Assistant

About Ally

Ally is an AI-native Virtual Assistant Agency that helps founders and operators build leverage in the AI era. We pair high-agency Executive Partners with great clients, and we don't leave you to figure it out alone. You'll learn alongside the team (including Ally's founder), leverage our internal playbooks, and sharpen your edge with AI-powered tools.

For ambitious candidates, Ally is the growth platform to match your skills and potential, with the ever-changing AI landscape and way of working at high performing client teams.

What you'll do

Focus: Serve as an Executive Partner embedded with the Head of Brand for a client account.

Key Responsibilities

Influencer Sourcing & Outreach:

• Identify, vet, and new influencers using data-backed criteria such as audience demographics, engagement rates, content quality, and past performance metrics.
• Negotiate contracts (under supervision), and onboard new partners.

Campaign Management & Execution:

• Support the Head of Brand in the planning and execution of influencer campaigns, ensuring that key performance indicators (KPIs) are clearly communicated and tracked.
• Coordinate the timely sending of product samples, briefing materials, and contracts to influencers.
• Track content creation schedules and ensure all influencer content adheres to brand guidelines, campaign requirements, and FTC disclosure regulations.

Influencer Data, Reporting & Optimization:

• Track, gather, and compile performance metrics for all influencer activities, including reach, impressions, engagement rate, conversions, click-through rates (CTR), and cost per acquisition (CPA).
• Manage and maintain the influencer tracking links and unique discount codes to accurately attribute sales and traffic to specific partners.
• Analyze data trends across platforms (Instagram, TikTok, YouTube, etc.) to evaluate influencer effectiveness and identify opportunities for content and partner optimization.
• Contribute to weekly and monthly reports, providing actionable insights and data-driven recommendations for improving future campaign strategy and influencer selection.
• Maintain the influencer database (CRM) with up-to-date contact information, partnership history, and performance data.

Relationship Management:

• Serve as the primary day-to-day contact for a portfolio of influencers, fostering strong, long-term relationships.
• Ensure influencers have a positive and seamless experience collaborating with the brand.

Qualifications

• Creative Agency background: experience supporting brand, marketing, or comms leaders across traditional businesses and agency environments
• 2–3+ years in an Executive/Virtual Assistant, Project Coordinator, or Ops role
• Influencer / Brand Partnerships Management
• Crisp English communication and executive presence
• Systems thinker who builds clear, repeatable workflows
• Hands-on with modern AI/automation tools for triage, drafting, research, and simple zaps

Nice-to-haves

• Creative agency experience coordinating briefs, assets, and review cycles
• Global client support across US/EU/Asia time zones
• Light PM experience and familiarity with Zapier/Make/n8n

Why this role is different

• Team-based problem-solving. You're never left to dry. Expect huddles, feedback, and direct access to experienced operators.
• Learning by design — ownership required. We create the space and support (playbooks, coaching, reviews). You bring curiosity, initiative, and drive.
• On-time pay + active pipeline. We're growing and have client-facing initiatives waiting for deployment.
• Outcomes over tasks. This isn't "calendar monkey" work—you will design systems, reduce noise, and improve how teams run.

Compensation (USD, level-based)

• Executive Partner (Client): Starting at $900 / month
• Senior Executive Partner: ~$1,200–1,400 / month
• Reviews: Rolling, merit-based; not tenure — advance as you demonstrate sustained next-level outcomes
• Payments: On-time, predictable cadence

Work setup

• Location: Fully remote (PH welcome)
• Time zones: Asia or Europe overlap focused; select roles may include limited US overlap
• Tech: 30 Mbps+ internet; i5/Ryzen , 8GB RAM (16GB recommended)
• Stack: Google Workspace, Notion, Slack, Loom, and AI tools

Learning & support

Continuous training via Ally's playbooks, office hours, team huddles, and direct feedback loops. You own your growth; we provide the environment and coaching.