Buyers Assistant

As a Buyers Assistant (Philippines-based, Supporting Australia Office), you will play a critical role in assisting the Buying Team by managing product data, coordinating with suppliers, maintaining accurate inventory records, and ensuring smooth administrative operations.

Key Responsibilities:

Product & Pricing Management:

• Maintain and update product databases with accurate price changes and new listings.
• Manage backend administrative tasks for all website sales and promotions.
• Upload and maintain Excel spreadsheets for new products, ensuring accuracy.
• Resolve product-related discrepancies and queries efficiently.

Supplier & Inventory Coordination:

• Communicate with Australian and international suppliers to obtain product imagery, descriptions, and updated price lists.
• Assist in monitoring inventory levels, ensuring correct stock data for online and retail stores.
• Work closely with the Buying Team to update product availability and pricing as part of item record maintenance

Data & Report Management:

• Generate and review reports related to sales, inventory, and pricing trends.
• Assist in analyzing sales performance to support the Buying Team's decision-making.

Administrative Support & Cross-Team Coordination:

• Act as the first point of contact for product and administrative queries.
• Provide efficient support across various team functions, ensuring smooth retail operations.
• Assist with other day-to-day administrative tasks or any additional duties as required.

Key Responsibilities:

• Excel Proficiency: Strong skills in Microsoft Excel, including Vlookup, pivot tables, formulas, data linking, price calculations, and template creation.
• Administrative Experience: Background in administrative support, data entry, or document management, preferably within a corporate retail environment.
• Retail Operations Knowledge: Understanding of retail buying, product management, and sales processes.
• Detail-Oriented: High level of accuracy and efficiency in managing product data and inventory records.
• Proactive & Self-Motivated: Ability to work independently, take initiative, and effectively prioritize tasks.
• Problem-Solving Mindset: Quick thinking with the ability to resolve issues efficiently.
• Strong Communication & Collaboration Skills: Comfortable working with internal teams and external suppliers across different time zones.
• Educational Background: Bachelor's degree in Business, Merchandising, Supply Chain, or a related field, or equivalent work experience.
• Tech-Savvy: Comfortable using various computer systems and digital tools.
• Report Generation (Preferred): Experience in compiling, analyzing, and presenting reports for management is an advantage.

What We're Looking For:

• Strong skills in Microsoft Excel, including vlookup, pivot tables, formulas, data linking, and bulk uploads.
• Background in administrative support, preferably in retail or e-commerce.
• Understanding of retail buying processes, product data management, and online store operations.
• High accuracy in managing product listings and supplier updates.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Capable of resolving product, stock, and supplier issues efficiently.
• Clear, professional communication when working with suppliers, internal teams, and stakeholders across time zones.
• Bachelor's degree or equivalent work experience.
• Comfortable with various online platforms, ERP systems, and data management tools.
• Prior exposure to managing dropship products or suppliers is highly advantageous.
• Work onsite office location in Ortigas, Pasig City

Why Join Us?

• Work from the Philippines office while supporting a leading Australian retail team.
• Be part of a fast-paced, dynamic, and collaborative work environment.
• Gain hands-on experience in retail buying, product management, and e-commerce.

If you're detail-oriented, tech-savvy, and passionate about retail operations, we'd love to hear from you

Job Type: Full-time

Pay: Php25, Php28,000.00 per month

Application Question(s):

• How many years of retail store experience do you have?
• Are you proficient in using MS Excel or Google sheets?
• Are you comfortable talking in English?
• Are you amenable to work on site?
• What is the highest level of education you have completed?

Work Location: In person