Executive Secretary

7 days ago


Makati City, National Capital Region, Philippines SURE EIGHT SECURITY SERVICES, INC. Full time

The 8 Group of Companies, Inc. is in need of Executive Secretary.

Job Title: Executive Secretary

Required Skills and knowledge:

  • Must possess at least a Bachelor's degree, any field,
  • At least 1 - 4 years experience as an Executive Secretary or Assistant.
  • Excellent organizational, administrative, customer service, and personal management skills.
  • Excellent communication and interpersonal skills.
  • With good consulting and decision-making skills
  • Proficient in MS Office applications
  • Can collaborate and work well with all levels in the organization
  • Stress tolerance
  • Willing to work in Makati City

Job Description:

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
  • Maintaining comprehensive and accurate records.
  • Reviews all incoming documents, correspondences, and payment instructions, scrutinizes attachments before endorsing to the company heads for instruction, approval, and for signature.
  • Takes finalizes and circulates minutes of the meeting organized by the office heads including Regular and Special Board Meetings.
  • Performing minor accounting duties.
  • Handles all matters and concerns relating and pertaining to the Office Head.
  • Coordinates Executive communications, including taking calls, responding to emails, and interacting with clients.
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.

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