Finance & Accounting Associate (Accounts Payable)

2 weeks ago

Makati City, National Capital Region, Philippines Biocare Lifesciences Inc. Full time ₱300,000 - ₱600,000 per year

BASIC FUNCTION

The role of the Accounting for Payables involves providing financial, administrative and clerical support to the Finance Department. The role is to complete payment cycle by receiving documents for payment, processing, verifying and reconciling invoices and control expenses by tracking thru budget monitoring reports.  He/she also provides clerical support to the Finance head to ensure timely and accurate compliance with government reportorial requirements and remittances.

AREAS OF RESPONSIBILITY/ACCOUNTABILITY:

  • Checks accuracy, completeness and validity of documents for payment.   Ensures that all documents required are properly signed by the respective approvers.
  • Prepares summary for accounts that needs proper charging to cost centre (i.e.) telephone bills, fuel consumption
  • Records entries on the AP Books and General Journal as documents are received. Ensures proper recording of entries with respective cost centre and budget codes.  Makes follow up for invoices and billings that are not received on time.
  • Timely preparation and releasing of payments to avoid additional charges/penalties. Ensures that all required documents are secured and signed by payee/recipient before releasing payments.
  • Prepares summary of all disbursements made and monitoring of bank clearing status.  Submits summary of cleared and pending payments for bank reconciliation report.
  • Ensures that documents for all payments for monitoring by other department/ units are forwarded timely. (i.e.) cash advances, salary loans, other employee charges
  • Ensures that all required documents are attached and filed respectively.  Keeps track of all documents borrowed/transmitted.
  • Monitoring of advances to suppliers/customers - i.e. advanced rebates
  • Maintaining company's list of assets such as gadgets, equipment, vehicles, tools, and other non-cash valuables.  Ensures that registration and insurance are paid on time.
  • Prepares status report and follows up for pending/lacking documents.
  • Prepares summary of Withheld taxes for monthly payments and updating BIR Data System for final details of taxes remitted
  • Prepares Summary of VAT Input claims for the month and updating BIR Relief System for final details.

KEY SKILLS AND COMPETENCIES

  • Solid understanding of basic accounting and accounts payable principles

  • Proven ability to calculate, post and manage financial records

  • Accurate data entry skills

  • Ability to build good relationships with vendors and suppliers

  • Ability to prioritise and multitask

  • High level of accuracy and attention to detail

  • Good listening and communication skills
  • Ability to take initiative and a practical approach to problem solving
  • Positive and flexible approach to work

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