Health and Benefits Administrative Coordinator

3 days ago

Manila, National Capital Region, Philippines International Container Terminal Services, Inc. Full time ₱30,000 - ₱60,000 per year

Job Summary:

The Clinic and Wellness Coordinator (HR Officer) will be responsible for managing the day-to-day operations of the company's medical clinic, wellness programs, and related administrative tasks. This role ensures the timely availability of medical supplies and medicines, coordinates the procurement and inventory management of clinic resources, and supports various health and wellness initiatives. The ideal candidate will assist in managing HMO transactions, facilitate the preparation of purchase requests and payments, and provide administrative support for clinic activities. The position requires a candidate who is detail-oriented, efficient, and passionate about promoting employee health and wellness.

Key Responsibilities:

  • Manage Clinic Inventory & Supplies:

Oversee and monitor the clinic's medical stock, ensuring necessary medicines, supplies, and vaccines are always available. Coordinate with Global Procurement for timely restocking and resolve any inventory discrepancies.

  • Facilitate Purchase Requests (PRs) & Payments:

Prepare and manage Purchase Requests for clinic-related resources. Work with healthcare teams to assess inventory needs and collaborate with the Global Procurement Team to ensure timely and cost-effective sourcing of supplies. Additionally, prepare Requests for Payment (RFPs) for various providers and maintain a tracking system for all transactions.

  • HMO Administration:

Oversee HMO-related processes including claim submissions, approvals, and reimbursements. Ensure accurate employee and dependent health plan information is maintained in the HMO Masterfile.

  • Support Clinic Activities & Wellness Initiatives:

Assist in the planning, coordination, and implementation of wellness programs, health assessments, fitness activities, and random drug testing. Work with the Health & Wellness Superintendent to ensure smooth clinic operations.

  • Gym & Fitness Center Operations:

Oversee the day-to-day operations of the fitness center, ensuring cleanliness, organization, and member satisfaction. Handle new and renewal memberships, maintain accurate payment records, and provide support for all fitness-related activities.

Job Qualifications:

  • Education: Bachelor's degree in Psychology, Human Resource, Nursing, or any allied health profession.
  • Experience: At least 2 years of experience in administrative roles related to benefits management, clinic operations, or health and wellness administration. Experience with HMO management and medical supply coordination is preferred.
  • Excellent communication skills, both written and verbal
  • Ability to work collaboratively with healthcare teams and external vendors
  • Knowledge of medical supplies, wellness programs, and HMO systems
  • Must be willing to work during weekends with weekdays off (with SATURDAY OR SUNDAY DUTY)
  • Flexibility to handle urgent clinic-related matters outside regular working hours, if necessary

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Flexible schedule
  • Free parking
  • Gym membership
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

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