HR and Procurement Officer

Position Summary:

The HR and Procurement Officer will support the organization by managing core human resource functions and overseeing procurement activities in line with company policies. This dual-role position ensures smooth recruitment, onboarding, and employee support, while also managing ethical and compliant vendor sourcing, documentation, and contract coordination in close collaboration with the Finance Department.

Job Details:
Work from Home
Monday to Friday | 5 PM – 2 AM | Following client holidays

Responsibilities:

A) Human Resources

Policy Development, Management and Compliance

• Develop and manage overall HR strategies, systems and procedures across the organization; ensure alignment of HR initiatives with the company's vision, mission and business plan
• Oversee human resource policies, ensuring awareness, compliance, and clarity among staff.

Staff Life Cycle Management

• Lead hiring initiatives, including: job vacancies advertising, job application screening, candidate communication, and interviews process coordination.
• Prepare contract agreements for new staff, vendors, and contractors; conduct orientations for newly recruited staff.
• Oversee the annual performance appraisal system to drive high performance and foster team growth.
• Collaborate with staff and management to ensure the ongoing availability of professional development opportunities that align with team needs.
• Maintain and update all HR-related data, documentation, and staff records using Zoho HRMS. Ensure accurate tracking of leave, contracts, performance cycles, and other HR processes through the system.

Engagement and Staff Culture

• Organize team-building activities to foster a positive work environment; find novel ways to build "soft spaces" for team celebration and recognition within an internationally remote team structure.
• Spearhead initiatives to share information widely within the team, including quarterly staff newsletters or webinars.
• Address employee needs and inquiries promptly, including conflict mediation; handle workplace investigations and disciplinary actions as needed.

Administrative Duties:

• Support administrative duties, including payroll processing and team calendar coordination.
• Maintain accurate human resources records, including job applications, vendor contracts, staff documentation, and leave records.
• Carry out necessary administrative duties as assigned by the supervisor.

B) Procurement

• Vendor Sourcing and Quotations: Identify and source vendors; collect quotations as per procurement policy.
• Procurement Documentation: Maintain accurate procurement records including quotations, vendor communications, and comparative charts.
• Contract Coordination: Prepare procurement-related contracts based on validated scope and vendor details, using approved templates. Ensure timely contract drafting, secure Executive Director sign-off, and share signed copies with the Finance Department for payment processing and record-keeping.
• Finance Collaboration: Work closely with Finance to ensure compliance checks, timely payment processing, and adherence to procurement policies.

Qualifications:

• Bachelor's degree in human resources, or equivalent.
• Minimum 4 years of human resource experience in a non-profit, start-up, or private sector workplace. Proven ability to implement strong HR policies, foster team wellness, and support staff growth.
• Strong preference for experience in remote, international, multicultural and multilingual settings.
• Strong interpersonal and communication skills with the ability to work effectively among a highly diverse workforce.
• Knowledge of HR systems and databases.
• Strong analytical and problem-solving skills.
• Fluent in English.
• Interest in social justice and/or reproductive rights is a plus. (nice to have)