Procurement Coordinator

3 days ago

Pasig, National Capital Region, Philippines Satellite Office Full time ₱250,000 - ₱500,000 per year

Primary Purpose of Role

The Procurement Coordinator is responsible for:

  • International Purchase Order creation and maintenance for selected brands and/or suppliers.

Key Skills, Qualifications & Experience

Prerequisite Skills:

  • Proficient Microsoft Office suite: Outlook, Excel and Word.
  • Strong communication and interpersonal skills.
  • Ability to work to deadlines and work in a fast-paced environment.
  • Strong organising skills and ability to multitask.

Preferred Experience:

  • Minimum 1-2 years of experience in administration.
  • Previous Procurement or Order Management, preferred.
  • Experience in a fast-paced retail environment, preferred.
  • Experience using an ERP system (e.g. M3), an advantage.

Key Result Areas and Responsibilities

A. Creation and Maintenance of International Purchase Orders

  • Create Purchase Orders and send them to suppliers.
  • Ensure PO's are confirmed within timeline and production schedules are tracking to stakeholders requirements.
  • Purchase Order Maintenance - align with stakeholders and update M3.
  • Assist and chase where necessary Booking Requests from Suppliers.
  • Assist suppliers with queries regarding the Supplier Label Portal, including supplier set-up.
  • Create data quality report and action any issues.
  • Respond to queries from Wholesale and Merchandise team on Purchase Order queries.
  • Update Wholesale tracker for key customers.
  • Assist the Finance Team with invoice queries.
  • Check the demand not covered by stock and rectify by placing Purchase Orders or advising the relevant contact.
  • Place stock orders as advised by Brand Planner or other stakeholders.
  • Update safety stock in M3, as required.

B. Continuous Improvement

  • Support wider Procurement Team by creating continuous improvements to reduce manual tasks.
  • Support necessary changes in processes to allow for ease of requirements.
  • Assist with other tasks or projects, as directed by the Procurement Team Leader or Manager.

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