Procurement Coordinator
3 days ago
Primary Purpose of Role
The Procurement Coordinator is responsible for:
- International Purchase Order creation and maintenance for selected brands and/or suppliers.
Key Skills, Qualifications & Experience
Prerequisite Skills:
- Proficient Microsoft Office suite: Outlook, Excel and Word.
- Strong communication and interpersonal skills.
- Ability to work to deadlines and work in a fast-paced environment.
- Strong organising skills and ability to multitask.
Preferred Experience:
- Minimum 1-2 years of experience in administration.
- Previous Procurement or Order Management, preferred.
- Experience in a fast-paced retail environment, preferred.
- Experience using an ERP system (e.g. M3), an advantage.
Key Result Areas and Responsibilities
A. Creation and Maintenance of International Purchase Orders
- Create Purchase Orders and send them to suppliers.
- Ensure PO's are confirmed within timeline and production schedules are tracking to stakeholders requirements.
- Purchase Order Maintenance - align with stakeholders and update M3.
- Assist and chase where necessary Booking Requests from Suppliers.
- Assist suppliers with queries regarding the Supplier Label Portal, including supplier set-up.
- Create data quality report and action any issues.
- Respond to queries from Wholesale and Merchandise team on Purchase Order queries.
- Update Wholesale tracker for key customers.
- Assist the Finance Team with invoice queries.
- Check the demand not covered by stock and rectify by placing Purchase Orders or advising the relevant contact.
- Place stock orders as advised by Brand Planner or other stakeholders.
- Update safety stock in M3, as required.
B. Continuous Improvement
- Support wider Procurement Team by creating continuous improvements to reduce manual tasks.
- Support necessary changes in processes to allow for ease of requirements.
- Assist with other tasks or projects, as directed by the Procurement Team Leader or Manager.
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