HR/Admin Assistant

7 days ago

Las Piñas, National Capital Region, Philippines in1go technologies Full time ₱20,000 - ₱60,000 per year

We are seeking a detail-oriented and experienced HR/Admin Assistant to manage our Human Resources, Admin and procurement processes. The HR/Admin Assistant provides administrative and operational support to the HR and Administration department, with a strong focus on procurement activities, office coordination, and employee support services. The role ensures efficient office operations, timely procurement of supplies/services, and the smooth execution of HR administrative functions.

Job Description:

Procurement & Supply Management

  • Assist in sourcing suppliers, requesting quotations, and evaluating cost comparison for goods and services.
  • Prepare purchase requests, purchase orders, and related procurement documents.
  • Monitor inventory levels of office supplies, pantry items, uniforms, and other materials.
  • Coordinate with suppliers for order deliveries, returns, replacements, and billing concerns.
  • Maintain updated supplier records and price lists.
  • Ensure adherence to company procurement policies and timelines.

Administration & Office Support

  • Manage office assets, equipment, and facilities requests (repairs, maintenance, utilities, etc.).
  • Handle travel bookings, accommodations, courier arrangements, and logistics requirements.
  • Coordinate office events, meetings, and employee engagement activities.
  • Prepare and file administrative documents, memos, and communications.
  • Maintain cleanliness, safety, and security of office premises in coordination with service providers.

HR & Employee Support

  • Maintain employee personnel files and HR records with confidentiality.
  • Assist in the coordination of HR activities such as training, evaluations, and HR compliance tasks.
  • Respond to employee inquiries and direct concerns to appropriate HR personnel.

Qualifications:

  • Bachelor's degree in Human Resource Management, Business Administration, or related field.
  • At least 1 year of experience in HR/Admin or procurement role is an advantage.
  • Good communication and interpersonal skills.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Organized, keen to details, resourceful, and able to multitask.
  • Customer-service oriented with a sense of urgency.

Core Competencies:

  • Time Management
  • Problem Solving & Initiative
  • Negotiation & Vendor Coordination
  • Administrative Accuracy
  • Confidentiality and Professionalism

Office Address: Martindale Technologies Inc. Block 32 Lot 8 Jasmin St. TS Cruz Avenue Almanza Dos Las Pinas City

Job Type: Full-time

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • On-site parking

Education:

  • Bachelor's (Preferred)

Experience:

  • Administrative Assistant: 1 year (Preferred)
  • Administrative experience: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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