Broker Assistant

Administrative Support

• Manage the broker's calendar and schedule client meetings, property viewings, and site visits.
• Prepare, organize, and maintain contracts, agreements, listings, and client records.
• Draft and format correspondence, reports, and other business documents.
• Ensure all digital and physical filing systems are up to date and accurate.

Sales and Brokerage Coordination

• Assist in preparing sales proposals, property listings, and marketing materials.
• Coordinate with clients, agents, and brokers for inquiries, viewings, and documentation requirements.
• Monitor property inventory, sales leads, and transaction progress.
• Support the broker in implementing marketing and sales initiatives.

Documentation and Reporting

• Maintain accurate records of listings, client information, and closed transactions.
• Prepare weekly and monthly reports on sales performance and brokerage activities.
• Assist with expense tracking, budget monitoring, and commission processing.

Client and Internal Coordination

• Serve as a primary point of contact for client concerns and inquiries.
• Handle calls, emails, and messages in a professional and timely manner.
• Coordinate with internal departments such as Finance, HR, Admin, and Marketing to ensure seamless operations.