Procurement Staff

1 week ago

Quezon City, National Capital Region, Philippines Itemhound Corporation Full time

Job Position Summary:

The Procurement Staff oversees purchasing to ensure timely, cost-effective, and compliant acquisition of goods and services. Key duties include sourcing suppliers, coordinating with teams and Finance, maintaining records, and supporting budget and audit processes. The role ensures purchases meet quality, cost, and delivery standards while upholding company policies and regulations.

Job Responsibilities:

A. Procurement

  1. Sourcing and Supplier Management

  2. Request and review quotations or proposals to determine the best value.

  3. Negotiate terms, pricing, and delivery schedules with suppliers.
  4. Maintain an updated supplier database and ensure suppliers are accredited and compliant.
  5. Compare offers using cost, quality, delivery terms, and warranty/service agreements.

B. Finance Support

  1. Budget and Cost Control

  2. Coordinate with the Finance Department to understand the approved budget allocations for each department or project.

  3. File budget requests and efficiently allocate the budget for office supplies.
  4. File budget requests and efficiently allocate the budget to outsourced manpower for events.

  5. Verify that requested purchases are within approved budgets.

  6. Invoice and Finance Process

  7. Coordinate with Finance or Accounting for invoice validation and payment processing

  8. Compliance and Audit Support

  9. Check completeness and accuracy of delivered items against POs and delivery receipts.

C. Administrative

  1. Documentation and Record-keeping

  2. Ensure all procurement records are properly documented for audit and reference purposes.

  3. Ensure proper labeling, safekeeping, and archiving of procurement records for easy retrieval during audits or management reviews.
  4. Coordination and Communication
  5. Monitor office and department supply levels and initiate purchase requests.
  6. Clarify purchase requests, specifications, quantities, and delivery timelines.

Qualifications:

  • A bachelor's degree in Business Administration, Supply Chain Management, Accountancy, or a related field.
  • Possesses skills in procurement procedures, vendor coordination, and negotiation tactics.
  • Understanding of financial compliance, audits, and tax regulations.
  • Excellent analytical and problem-solving skills with keen attention to detail.
  • Proficiency in MS Office (Excel, Word) and other relevant software tools.

Job Types: Full-time, Permanent

Pay: Php16, Php20,000.00 per month

Benefits:

  • Flextime
  • Health insurance

Work Location: In person

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