Executive Assistant with Project Management

2 weeks ago

Manila, National Capital Region, Philippines Villar Group of Companies Full time ₱336,000 per year

We're seeking a highly organized and proactive Executive Assistant (EA) with strong project management experience to support our executive leadership team. This role goes beyond traditional administrative duties — you'll coordinate projects, streamline processes, and act as a key liaison between leadership and cross-functional teams. Experience using Jira or similar project management tools is a strong plus.

Key Responsibilities

Executive Support:

  • Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare reports, presentations, and briefing materials for internal and external meetings.
  • Manage travel arrangements and expense reports.

Project Management:

  • Coordinate and track cross-functional projects from initiation through completion.
  • Develop and maintain project plans, timelines, and deliverables using Jira or similar platforms.
  • Assist in setting priorities, identifying risks, and ensuring accountability across teams.
  • Support process improvement initiatives and help implement standardized workflows.

Communication & Liaison:

  • Act as a bridge between executives and internal/external stakeholders to ensure clear communication and follow-up.
  • Facilitate team meetings, draft agendas, and ensure action items are completed on time.

Data & Reporting:

  • Collect, analyze, and report on project performance metrics.
  • Maintain dashboards, documentation, and knowledge bases related to ongoing projects.

Qualifications

  • Experience: 3–5+ years as an Executive Assistant, Project Coordinator, or similar role.
  • Project Management Skills: Proven ability to manage multiple initiatives simultaneously, ideally with Jira, Trello, Asana, or
  • Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and collaboration tools like Slack or Teams.
  • Organization: Exceptional time-management, prioritization, and problem-solving abilities.
  • Communication: Excellent verbal and written communication skills;

Job Type: Full-time

Pay: Php27, Php28,000.00 per month

Benefits:

  • Work from home

Work Location: Remote

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