Executive Assistant with Project Management

1 week ago

Manila, National Capital Region, Philippines Villar Group of Companies Full time ₱336,000 per year

We're seeking a highly organized and proactive Executive Assistant (EA) with strong project management experience to support our executive leadership team. This role goes beyond traditional administrative duties — you'll coordinate projects, streamline processes, and act as a key liaison between leadership and cross-functional teams. Experience using Jira or similar project management tools is a strong plus.

Key Responsibilities

Executive Support:

  • Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare reports, presentations, and briefing materials for internal and external meetings.
  • Manage travel arrangements and expense reports.

Project Management:

  • Coordinate and track cross-functional projects from initiation through completion.
  • Develop and maintain project plans, timelines, and deliverables using Jira or similar platforms.
  • Assist in setting priorities, identifying risks, and ensuring accountability across teams.
  • Support process improvement initiatives and help implement standardized workflows.

Communication & Liaison:

  • Act as a bridge between executives and internal/external stakeholders to ensure clear communication and follow-up.
  • Facilitate team meetings, draft agendas, and ensure action items are completed on time.

Data & Reporting:

  • Collect, analyze, and report on project performance metrics.
  • Maintain dashboards, documentation, and knowledge bases related to ongoing projects.

Qualifications

  • Experience: 3–5+ years as an Executive Assistant, Project Coordinator, or similar role.
  • Project Management Skills: Proven ability to manage multiple initiatives simultaneously, ideally with Jira, Trello, Asana, or
  • Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and collaboration tools like Slack or Teams.
  • Organization: Exceptional time-management, prioritization, and problem-solving abilities.
  • Communication: Excellent verbal and written communication skills;

Job Type: Full-time

Pay: Php27, Php28,000.00 per month

Benefits:

  • Work from home

Work Location: Remote

  • Executive Assistant w/ project management exp

    2 days ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time ₱1,200,000 - ₱2,400,000 per year

    Position: Executive Assistant w/ project management experienceSchedule: ESTTasks required:Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangementsPlan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground...

  • junior project manager

    1 week ago

    Manila, National Capital Region, Philippines MICRODATA SYSTEMS AND MANAGEMENT, INC. Full time ₱800,000 - ₱1,200,000 per year

    APPLY NOWBE PART OF A DYNAMIC TEAM EXPERIENCE WINNING COMPENSATION PACKAGE.(HMO| Life Insurance| Leave Credits| Quarterly Performance Incentive| Perfect Attendance Incentive| Wedding Incentive| Bereavement Assistance| Trainings| Company Loans| Statutory Benefits)With experience in IT Project Management is an advantageResponsible for the successful...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines Seamless Assist Full time ₱400,000 - ₱600,000 per year

    Job Overview:We are seeking a highly organized and proactiveExecutive Assistantto provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent...

  • Deputy Project Manager

    1 week ago

    Manila, National Capital Region, Philippines Planate Management Group Full time ₱900,000 - ₱1,200,000 per year

    Planate Management Group South East Asia Corp (PMGSEAC) is a multi-disciplinary team of highly skilled and experienced professionals dedicated to providing comprehensive support to our clients. Our mission is to deliver the highest quality and most cost-efficient business support services, contributing to the success of our clients and their organizations...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines Seamlessassist Full time ₱250,000 - ₱500,000 per year

    Job Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will manage day-to-day administrative tasks, ensure smooth business operations, and act as a key point of contact between executives and internal/external stakeholders. This role requires excellent...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines Gilder Full time ₱180,000 - ₱420,000 per year

    Executive AssistantSupport the leadership team by managing calendars, correspondence, and critical projects. You'll be working closely with executives, handling sensitive information, and ensuring that day-to-day operations run smoothly and efficiently. AI tools will be leveraged to streamline communication, scheduling, and task management, enabling you to...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines Renfay Projects Full time ₱30,000 - ₱60,000 per year

    Executive Assistant - SecretaryBuilding Company Specialising in Remedial ProjectsWe are a dynamic and growing construction company specialising in remedial projects. We're seeking a highly organised, energetic, and resourceful Executive Assistant- Secretary to join our team.If you thrive in a fast-paced environment, enjoy variety in your workday, and have...

  • Assistant Project Manager

    1 week ago

    Manila, National Capital Region, Philippines Bill Gosling Outsourcing Full time ₱40,000 - ₱80,000 per year

    Join a Team That's Passionate About Making Lives BetterAt Bill Gosling Outsourcing, we believe that success starts with an amazing team. We are a global leader in outsourcing solutions, we focus on making lives better, one connection at a time. We provide tailored solutions to businesses around the globe, specializing in customer care, sales, and financial...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines Virtual Assist Full time $35,840 - $40,320 per year

    Virtual Assist is looking for a highly skilled and motivated Executive Assistant to provide high-level administrative support to our executives. In this crucial role, you will manage schedules, coordinate meetings, handle communications, and assist with various strategic projects. Your attention to detail and ability to prioritize tasks will ensure our...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time ₱30,000 - ₱60,000 per year

    Position: Executive Assistant Number of hours: 20 hours/weekSchedule: Canada Time Zone Key Responsibilities Manage executives' calendars, emails, and contacts to ensure efficient scheduling, prioritization, and communication flow.Oversee and track engineering project tasks, including managing timelines, invoicing processes, and disbursement tracking.Compose...