Executive Assistant w/ project management exp

2 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱1,200,000 - ₱2,400,000 per year


Position: Executive Assistant w/ project management experience
Schedule: EST

Tasks required:

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

Handle sensitive and confidential information with the utmost discretion and professionalism

Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

Other ad hoc tasks that would be assigned

Requirements:

Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role

Experience in project management

Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software)

Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack

Strong proficiency in office software and communication tools

Proficient with online calendars and scheduling (Calendly, Google Calendar)

Excellent verbal and written English communication skills

Discretion and the ability to handle confidential information

Excellent phone, email and instant messaging communication skills

Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Adaptability and a proactive mindset

Exceptional organizational skills and the ability to complete tasks with little supervision


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