Finance Manager

Job Qualifications

• Graduate of BS Accountancy

• CPA License required

• At least 5 years in Managerial position, and total of 15 years experience in Construction or Manufacturing industry.

Job Description

• PAYMENT PROCESSING

• Ensure adherence to internal controls, company policies, and accounting regulations, implementing changes as necessary to improve compliance and efficiency.

• Manage and resolve accounting issues with internal and external customers; reconcile vendor account statements.

• Assess the efficiency and effectiveness of the current process to streamline workflow through maximization, outsourcing, and technology; develop, implement and communicate process improvements; maintain documentation of all departmental procedures

• Review the Accounts Payable Voucher and check all expenses are posted in proper GL accounts

• Oversee the accurate and timely processing of vendor invoices, expense reports, and payment requests, ensuring proper coding and authorization

• Maintain positive relationships with vendors, addressing any payment inquiries, discrepancies, or issues in a professional manner.

• Collaborate with other departments, such as procurement and finance, to resolve payment issues and ensure smooth workflow.

• Assist with month-end and year-end closing activities, audits, and reconciliations to ensure accurate financial reporting.

• BILLING AND COLLECTION

• Supervise and manage the billing team, providing guidance and support to ensure the accuracy and efficiency of billing processes

• Monitor and maintain client accounts, ensuring that all billing records are up to date and accurately reflect the services provided.

• Develop and implement billing strategies and best practices to optimize efficiency and improve the accuracy of billing processes.

• Provide customer support to customers with disputes or inquiries concerning invoices or billing process

• Coordinates with costumers regarding outstanding accounts receivables balances which may involve executing default process.

• Maintain a motivated and high-performing staff (by having complete/full job knowledge, proper coaching to improve the competence and skills of the staff, effective supervision, continuing self-improvement, and importantly, being a role model to employees, etc.)

• Recommend strategies and procedures, if needed, to further improve collection functions to ensure collection targets are achieved.

• Collaborate with other departments, such as finance and customer service, to ensure that billing processes are aligned with overall business objectives and customer satisfaction goals.

• GENERAL ACCOUNTING

• Observes and strictly implements the policy of Petty cash fund manual

• Updates expense summary of PCF on a weekly basis and keeps record of historical PCF expenses.

• Review the petty cash advances of employees and ensure that it is liquidated within the agreed timeline

• Update the cash position report for payment proposal and forecast of disbursement

• ASSET AND INVENTORY MANAGEMENT

• Validates all adjustments in SAP related to depreciation and assets are properly recorded.

• Validates that assets recorded in the books are reconciled with physical inventories, make recommendations and adjustments in case of variances.

• Validates that assets recorded in the books are reconciled with physical inventories, make recommendations and adjustments in case of variances.

• Resolves any resulting discrepancy discovered during reconciliation of fixed assets general ledger accounts.

• Review and validates the retirement of assets

• Review the capitalization of new acquired assets

• Review monthly lapsing schedule

• TAX AND STATUTORY COMPLIANCE

• Provide necessary reports for tax compliance purposes and statutory reports of FR Team.

• Ensure timely and accurate remittances of VAT, EWT, Compensation, SSS, PHIC, HDMF and other government regulatory requirements.

• CASH AND TREASURY MANAGEMENT

• Controls and manages cash disbursement activities to ensure smooth cash flow management

• Assists in in preparing forecast related to cash movements.

• Prepare and monitor company's various cash flow forecasts and perform financial modeling

• Develops and strengthen relationship with various bank and payment partners.

• FINANCIAL REPORTING

• Assist in preparing the financial statements monthly, including: income statement, balance sheet, and statement of cash flows.

• Interpret and analyze financial information posted to general ledger accounts.

• Maintain confidentiality of the financial data

• Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations

• Track and analyze cash inflows and outflows to help identify current and future cash flow risks.

• INTERNAL AND EXTERNAL AUDIT COMPLIANCE

• Ensure that schedules needed for external reporting are available and submitted on time

• Prepares the external reports which involves financial information to be distributed to parties outside the organization.

• Monitoring of clearing accounts and preparation of any elimination entries every quarter

• Provide assistance to external auditors for any requirements or documents needed during audit

• Prepares periodic submission of monthly, quarterly, and annual BIR compliances in a timely manner.

• BUDGET AND COST ANALYSIS

• Data gathering of budget from different departments

• Preparation and presentation of financial budget such as P&L, Cashflow and balance sheet

• Updating the financial portion of balance score card

• Monitors budget through monthly variance analysis

• INVESTMENT PLANNING

• Preparation of business case

• Model out business scenarios and track performance metrics

• Update price list and cost sheet standardization

• Update price list and cost sheet standardization