Office Engineer

The Office Engineer provides essential technical, administrative, and coordination support to ensure the successful execution of construction projects. This role involves managing project documentation, coordinating with field and office teams, assisting in procurement, cost monitoring, and ensuring compliance with quality and contract requirements. With a strong academic foundation and excellent technical skills, the Office Engineer contributes to efficient project operations and continuous improvement of project performance.

1. Project Documentation

• Prepare, review, and maintain all project-related documents including RFIs, submittals, transmittals, shop drawings, method statements, and material approvals.
• Maintain a structured document control system to track and update all drawings, correspondence, and revisions.
• Ensure all incoming and outgoing documents are properly logged, archived, and retrievable.
• Prepare daily, weekly, and monthly progress reports summarizing project accomplishments, issues, and upcoming activities.
• Maintain project logs for submittals, change orders, site instructions, material deliveries, and inspection requests.

2. Coordination & Communication

• Act as the primary link between the office and site teams to ensure seamless coordination of project information.
• Collaborate with architects, consultants, and subcontractors to resolve design and technical issues.
• Schedule and document coordination meetings, prepare agendas, and track follow-up actions.
• Communicate with suppliers to ensure timely delivery of materials and equipment.
• Support the Project Manager or Project Head in preparing client presentations, reports, and documentation.

3. Technical Support

• Review construction and shop drawings to ensure compliance with project requirements.
• Assist in the preparation of as-built drawings and close-out documentation.
• Verify design calculations, quantity take-offs, and cost estimates when required.
• Support the development of construction methodologies and work sequences for efficiency and quality.
• Coordinate review and approval of subcontractor submittals in line with project standards.

4. Bidding & Estimation

• Assist in preparing the Bill of Quantities (BOQ), unit price analysis, and other technical documents for bidding.
• Ensure all bid documents are accurate, complete, and updated.
• Attend pre-bid meetings online or on-site as required.

5. Procurement & Material Management

• Prepare material take-offs and coordinate with procurement for material purchases.
• Review supplier quotations for technical compliance and cost efficiency.
• Maintain updated material tracking logs to monitor deliveries and verify on-site quantities.
• Assist in verifying supplier invoices and material quality before acceptance.

6. Cost Control & Budget Monitoring

• Support project cost tracking activities and monitor expenses versus approved budgets.
• Record and monitor change orders, variations, and additional works for billing or cost adjustments.
• Coordinate with quantity surveyors on progress billings, work accomplishments, and productivity tracking.
• Prepare cost comparison sheets and assist in analyzing project performance variances.

7. Quality & Compliance

• Ensure all documentation complies with contract requirements and company quality standards.
• Support inspection activities, punch list preparation, and project turnover procedures.
• Stay updated with relevant building codes, standards, and client specifications.

8. Other Duties

• Perform other tasks as may be assigned by the Project Manager or Project Head to support project goals.
• Provide assistance to other engineering and administrative departments when needed.