Administrative Assistant to Financial Services Firm

3 days ago

Work from Home, Philippines Longview Management Group Full time ₱250,000 - ₱350,000 per year

Administrative Assistant – Financial Services Firm (New York, NY)

Location: Remote support for a New York-based financial services firm

Schedule: Full-time, Monday to Friday, 8:00 AM – 5:00 PM EST

About the Role

We are seeking a highly organized and proactive Administrative Assistant to provide dedicated support to a dynamic financial services team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

  • Calendar & Meeting Management:
  • Schedule and coordinate meetings using Outlook and Gmail.
  • Manage complex calendars and resolve scheduling conflicts.
  • Coordinate with internal team members and external stakeholders across multiple time zones.
  • Administrative Support:
  • Take light notes during meetings and maintain organized records.
  • Assist investment professionals with task tracking and "to-do" lists.
  • Prepare and edit basic documents, spreadsheets, and presentations as needed.
  • Travel Coordination:
  • Arrange domestic and international travel, including flights, hotels, and ground transportation.
  • Prepare detailed itineraries and ensure timely confirmations.
  • Communication & Phone Management:
  • Answer and route incoming calls professionally.
  • Serve as a point of contact for inquiries and provide timely responses.

Qualifications

  • Proven experience as an administrative assistant or similar role, preferably in financial services or professional services.
  • Proficiency in Microsoft Outlook, Gmail, and other productivity tools.
  • Strong organizational and time-management skills with the ability to prioritize effectively.
  • Excellent written and verbal communication skills.
  • Ability to work independently and maintain confidentiality.

Additional Details

  • Work Hours: 8:00 AM – 5:00 PM EST, Monday through Friday.
  • Location: Remote (must be available during EST business hours).
  • Competitive compensation based on experience.

Job Types: Full-time, Permanent

Pay: Php25, Php35,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Life insurance
  • Paid training
  • Pay raise
  • Work from home

Application Question(s):

  • Are you available to work full-time, Monday through Friday, from 8:00 AM to 5:00 PM EST?
  • How many years of experience do you have as an administrative assistant or in a similar role?
  • Have you previously worked in a financial services or professional services environment?
  • Are you proficient in Microsoft Outlook and Gmail for scheduling and calendar management?
  • Which other productivity tools or software have you used in previous roles?
  • Have you arranged domestic and international travel for executives before?
  • How would you rate your written and verbal communication skills?
  • Are you comfortable handling sensitive and confidential information?

Education:

  • Bachelor's (Preferred)

Work Location: Remote

  • Administrative Assistant

    1 day ago

    Work from Home, Philippines 90cf7201-20cb-45e3-8737-a7113ccaed16 Full time $59,000 - $79,000 per year

    Job title: Administrative AssistantType of employment: Full-time (Remote)Budget: $6/hr - $8/hrShift Schedule: 8 AM to 5 PM PSTWe are looking for a reliable and highly organized Administrative Assistant to support our growing team and ensure smooth daily operations across all departments. This full-time role offers the chance to work closely with leadership,...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Hiring and Empowering, LLC Full time ₱750,000 - ₱900,000 per year

    Firm: The Law Offices of Bello & Morton, LLCLocation: Wareham, Massachusetts (Virtual Role)Hours: 8:30 AM – 4:30 PM EST, Monday–FridayStarting Rate: $8/hour (may be higher depending on experience)The Law Offices of Bello & Morton, LLC is seeking a proactive and highly organized Executive Assistant to support our managing attorney, firm operations, and...

  • Administrative Assistant

    1 week ago

    Work from Home, Philippines Romano Law PLLC Full time $42,000 - $50,400 per year

    Administrative AssistantRomano Law PLLC is a dynamic law firm headquartered in the heart of New York City. We provide comprehensive legal services to entrepreneurs, startups, and creative professionals across various industries. Our team is dedicated to delivering exceptional legal solutions tailored to our clients' unique needs, while fostering a...

  • Legal Assistant

    3 days ago

    Work from Home, Philippines Nemat Law Firm LLC Full time ₱360,000 - ₱540,000 per year

    Position: Legal AssistantGeneral Purpose: We're looking for a Legal Assistant who can help us improve our productivity and efficiency for our firm. We specialize in landlord and Tenant Disputes. Your responsibilities would include answering incoming calls from clients, providing information regarding the consultation with the attorney, and managing the...

  • Administrative Assistant

    1 week ago

    Work from Home, Philippines Free Your Time Now, Inc Full time ₱250,000 - ₱300,000 per year

    1 JOB DESCRIPTIONThe Admin Assistant – Operations provides comprehensive administrative and clerical support to the Operations Manager, ensuring efficient coordination of operational activities, accurate timekeeping for payroll processing, and organized assistance to the Accounting team when necessary.The role is essential in ensuring smooth day-to-day...

  • Administrative Assistant

    2 weeks ago

    Work from Home, Philippines Outsourced Quality Assured Services Inc Full time ₱360,000 - ₱480,000 per year

    About Us: is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where...

  • Process Optimization Administrative Assistant

    1 week ago

    Work from Home, Philippines Romano Law PLLC Full time $28,000 - $42,000 per year

    PROCESS OPTIMIZATION ADMINISTRATIVE ASSISTANTRomano Law PLLC is a dynamic law firm headquartered in the heart of New York City. We provide comprehensive legal services to entrepreneurs, startups, and creative professionals across various industries. Our team is dedicated to delivering exceptional legal solutions tailored to our clients' unique needs, while...

  • Financial Crime Analyst

    3 days ago

    Work from Home, Philippines TechTiera Corp Full time ₱450,000 - ₱900,000 per year

    We are looking for an enthusiastic Financial Crime Analyst. The role requires the analyst to support the Financial Crime Manager in all aspects of client onboarding. The successful candidate will help the Financial Crime Manager manage and oversee the firm's AML/CTF Framework, including client onboarding, offboarding, ongoing due diligence and financial...

  • Administrative and Bookkeeper Assistant

    1 week ago

    Work from Home, Philippines Rapid Screening Full time ₱360,000 - ₱540,000 per year

    Key ResponsibilitiesBookkeeping & Finance SupportPerform daily bookkeeping and data entry in XeroReconcile bank transactions and manage clearing accountsHandle accounts payable/receivable, supplier invoices, and monthly pay runsMaintain and update Xero subscription recordsClient & Admin SupportManage client records across Xero, XPM, Ignition, and...

  • Administrative Assistant

    3 days ago

    Work from Home, Philippines Outdesk Full time

    Job BriefWe are seeking a reliable and detail-oriented Administrative Assistant to assist with the coordination of waste service requests for local councils. This role focuses on managing and resolving enquiries related to missed bins and bin maintenance, ensuring accurate records, timely follow-ups, and contract compliance. The ideal candidate will be...