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Executive Assistant

2 weeks ago

Mandaue City, Central Visayas, Philippines 6R GROUP OF COMPANIES & AFFILIATES Full time

JOB SUMMARY

The Executive Assistant (EA) will provide high-level administrative and operational support to the Chief Operating Officer (COO) overseeing a group of companies. This role requires strong multitasking abilities, organizational skills, and a strategic mindset to assist in managing business operations across multiple entries.

DUTIES AND RESPONSIBILITIES

  • Assists in the day-to-day operational and administrative activities of the COO by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and monitoring/following-up to ensure timely response.
  • Coordinates with different departments to ensure the COO's directives are implemented efficiently.
  • Screens correspondence, responds to requests for non-technical information, drafts correspondence on general inquiries for the COO's signature, and assembles and summarizes information necessary for preparing a reply by the COO.
  • Answers and screens telephone calls; provides routine and general information, redirect calls the appropriate person, as required.
  • Obtains, compiles and extracts information from files, publications, databases, and other sources, on her own initiative or as requested by the COO, to prepare documents and briefing papers.
  • Undertakes research to provide information to internal and external audiences, often on an urgent basis, using databases and/or the Internet.
  • Records administrative actions and decisions on the files which the COO manages, filing documents in hard copy and/or electronically, maintaining control system.
  • Performs other administrative and executive tasks as assigned.

QUALIFICATIONS

  • Graduate of any Business-related course, preferably with an MBA.
  • Strong process-oriented mindset, with an ability to manage multiple tasks and deadlines.
  • Excellent verbal and written communication skills.
  • Strong attention to detail, ensuring accuracy in all tasks and documents.
  • Excellent numerical literacy and comfort working with financial data and reports.
  • Proactive, resourceful, and capable of working independently.
  • Ability to maintain professionalism and confidentiality at all times. Excellent time-management skills and organization skills.

Job Type: Full-time

Benefits:

  • Company events
  • Opportunities for promotion
  • Promotion to permanent employee

Ability to commute/relocate:

  • Mandaue: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Master's (Preferred)

Experience:

  • Executive Assistant: 1 year (Preferred)

Work Location: In person