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Executive Assistant

14 minutes ago

Bais City, Central Visayas, Philippines Tavor Perry Full time

Role Overview

We are looking for a proactive, detail-oriented Executive Assistant to provide crucial administrative and operational support to the CEO. This role demands excellent organizational skills, discretion, and the ability to manage tasks effectively in a remote work environment. If you thrive in dynamic roles and enjoy managing high-level tasks, this is the perfect opportunity for you.

Key Responsibilities

  • Manage the CEO's inbox and calendar, ensuring all meetings are scheduled and reminders are sent.
  • Handle email correspondence, drafting, sending, and following up on emails to key contacts.
  • Assist with invoice preparation and tracking for accuracy.
  • Organize, update, and create reports using Google Sheets and other tools.
  • Use Asana or similar platforms to manage tasks and track progress.
  • Maintain both personal and professional contact networks.
  • Help prioritize and manage projects, ensuring deadlines are met.
  • Coordinate logistics for travel, appointments, and other arrangements as needed.
  • Ensure follow-ups are made to keep momentum on critical tasks.
  • Handle sensitive information with integrity and confidentiality.

Mandatory Requirements

  • Excellent communication skills, both written and verbal.
  • Proven experience with email management, calendar scheduling, and reporting.
  • Previous experience as an Executive VA or Personal Assistant.
  • Strong organizational skills and the ability to prioritize tasks.
  • Self-driven, reliable, and able to work autonomously in a virtual setting.
  • Comfortable managing confidential information and working closely with senior leadership.

Preferred Skills

  • Experience with Google Workspace and Asana (or similar tools).
  • Strong ability to build and maintain professional relationships.
  • Passion for personal development and purpose-driven work.

Why Join Us?

You'll be part of a collaborative team with a focus on personal growth and professional development. Enjoy the flexibility of a remote role while contributing directly to the CEO's success and growth.