project management assistant

2 days ago

Makati City, National Capital Region, Philippines MANILA BANKERS LIFE INSURANCE CORP Full time

Basic Functions

1.    Project Support:

  • Assist in planning, organizing, and coordinating civil engineering projects.
  • Prepare and maintain project schedules, timelines, and milestones.
  • Track project progress and report status to the Project Manager.
  • Help manage project budgets, including cost tracking and reporting.
  • Assist in procurement of materials, equipment, and subcontractors.
  • Prepare and organize project documentation, including contracts, specifications, and reports.

2.    Communication:

  • Act as a point of contact between the Project Manager, clients, subcontractors, and other stakeholders.
  • Facilitate communication between the field and office teams to ensure smooth operations.
  • Assist in coordinating meetings, site visits, and presentations.

3.    Site Coordination:

  • Assist with the preparation of site reports, including daily logs and progress updates.
  • Track and report on site activities, ensuring compliance with safety protocols and regulations.
  • Coordinate the delivery of materials and equipment to job sites.
  • Risk Management & Compliance:
  • Help monitor and ensure compliance with safety standards and regulations.
  • Assist in identifying and mitigating risks related to project delays, costs, or quality issues.

4.    Documentation & Reporting:

  • Assist in creating progress reports, change orders, and meeting minutes.
  • Maintain accurate and up-to-date project records, including contracts, approvals, and permits.
  • Support the preparation of final project reports and handover documentation.
III Qualification Requirements

Education : Bachelor's Degree in Civil/ Mechanical/ Electrical Engineering

Experience      : years of experience in construction & procurement

Skills : Strong organizational and time-management abilities to assist in scheduling, monitoring progress, and supporting project teams.

  • Excellent communication skills for liaising between project teams, clients, contractors, and subcontractors.
  • Proficiency in managing project documentation, maintaining records, and generating reports.
  • Familiarity with coordinating vendors, subcontractors, and   assisting with contract management and procurement processes.
  • Ensure project tasks and administrative duties are completed on time, helping to maintain schedules and support project deadlines.
  • Track costs and assist in managing the project budget, ensuring proper documentation of expenses and procurements.

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