Assistant Accounting Manager

Job Title: Assistant Accounting Manager

Industry: Property Management

Employment Type: Full-time

Reports to: Property Accounting Manager

POSITION SUMMARY

The Assistant Accounting Manager supports the Accounting Manager in overseeing the financial operations of the property management company and its managed properties (residential, commercial, or mixed-use). This role ensures accurate financial reporting, compliance with accounting standards and government regulations, efficient billing and collection processes, and strong financial controls. The Assistant Accounting Manager supervises a team of accountants and assists in guiding the financial performance of multiple property accounts.

KEY RESPONSIBILITIES

1. Financial Reporting & General Ledger Oversight

• Assist in preparing consolidated and property-level financial statements (P&L, Balance Sheet, Cash Flow).
• Review and approve journal entries, reconciliations, and month-end closing activities.
• Maintain accurate general ledger accounts and ensure proper accounting treatment for transactions.
• Analyze financial data, trends, and variances, and support management in strategic decision-making.

2. Budgeting & Forecasting

• Assist in preparing annual operating budgets for both corporate operations and managed properties.
• Review budget-to-actual performance and provide variance analysis.
• Support property managers and the finance team in developing financial projections and forecasts.

3. Accounts Payable & Accounts Receivable Management

• Oversee AP and AR processes, ensuring timely billing, collection, and payment.
• Review vendor invoices, contracts, and supporting documents for accuracy and completeness.
• Monitor collection performance across properties and coordinate with property managers on delinquent accounts.
• Ensure proper cash application and reconciliation for each property account.

4. Cash Flow Monitoring & Treasury Support

• Monitor cash balances, reserve funds, and project funds for assigned properties.
• Review bank reconciliations and ensure discrepancies are addressed promptly.
• Assist in managing disbursements and ensuring compliance with internal controls and approvals.

5. Compliance, Tax & Audit

• Ensure compliance with relevant accounting standards (e.g., PFRS if in the Philippines) and statutory requirements.
• Support BIR/IRS/SEC or local government filings, licenses, and permits (if applicable in your country).
• Coordinate internal and external audits by preparing required documentation and schedules.
• Oversee issuance of tax certificates, vendor compliance documents, and regulatory reporting.

6. Team Leadership & Process Improvement

• Supervise accountants, bookkeepers, and billing staff; provide training and performance feedback.
• Implement process enhancements to streamline accounting workflows, improve accuracy, and strengthen internal controls.
• Support digital transformation initiatives, including automation and system upgrades.
• Coordinate with property managers, leasing teams, and operations departments to ensure smooth financial operations.

7. Corporate & Property-Level Support

• Support the Accounting Manager in developing policies, procedures, and accounting guidelines.
• Prepare financial presentations for management, property owners, or Board of Directors.
• Assist with special projects such as capital expenditure tracking, feasibility analysis, and system audits.
• Handle escalated financial issues from property managers and clients.

QUALIFICATIONS

• Bachelor's degree in Accountancy, Finance, or related field.
• 2-5 years of accounting experience
• Strong understanding of financial statements, GL management, and standard accounting procedures.
• Experience with accounting software
• Excellent analytical and problem-solving skills.
• Strong communication, leadership, and organizational abilities.
• Ability to manage multiple deadlines across multiple properties.

Job Type: Full-time

Benefits:

• Health insurance
• Life insurance

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Location:

• Makati (Preferred)

Work Location: In person