Executive Assistant to Chief Executive Officer

REASONS TO APPLY

Hybrid work set-up

Dayshift with fixed weekends off

Work-life Balance

Empowering work environment and culture

Competitive salary and benefits

Supportive, collaborative teams across functions

ABOUT US

Steadfast Group is the largest general insurance broker network and group of underwriting agencies in Australasia, with growing operations in Asia, Europe, and the US.

Based in Bonifacio Global City Taguig, Steadfast Shared Services in the Philippines is expanding its Finance, Insurance, Underwriting and Technologies teams.

We are proud of our diverse mix of people and skills, coming together across multiple businesses to support our broker network and create next-generation thinking, systems, and technologies that will drive the insurance sector forward. Ours is an exciting, progressive organization where you can build a meaningful professional career alongside some of the brightest people in the insurance industry.

ABOUT THE ROLE

As Executive Assistant to the CEO of Steadfast Life, you will provide high-level executive support and play a critical role in ensuring the smooth and efficient running of the CEO's office. You will act as the central point of contact for the CEO, managing their diary, coordinating meetings, preparing documentation, and ensuring clear communication with internal and external stakeholders.

In addition to supporting the CEO, you will also assist members of the Leadership Team as required, helping to align priorities, coordinate activities, and drive execution of organisational objectives. This role requires a proactive, highly organised professional with excellent communication skills, the ability to manage multiple priorities, and the discretion to handle sensitive information.

Key Responsibilities

Support to the CEO

• Provide executive-level administrative support, including preparation of documents, reports, and presentations for the Board and other external meetings.

• Manage the CEO's calendar and commitments, ensuring effective prioritisation across multiple time zones.

• Act as the primary point of contact between the CEO, internal staff, and external stakeholders.

• Coordinate domestic and international travel, itineraries, and accommodation.

• Prepare and reconcile expense reports accurately and on time.

• Organise and support key meetings, workshops, and events.

• Handle confidential matters with integrity and discretion.

Support to the Leadership Team

• Assist Leadership Team members with scheduling, meeting coordination, and follow-up actions as required.

• Coordinate agendas, actions, and documentation to support effective Leadership Team meetings.

General & Operational Support

• Assist on cross-functional projects and initiatives as directed by the CEO.

• Support internal communications and cultural initiatives that foster collaboration and engagement.

• Highly developed organisational and time management skills, with acute attention to detail.

• Strong written and verbal communication skills, able to engage confidently with senior executives and stakeholders.

• Ability to anticipate needs, prioritise effectively, and remain resilient in a fast-paced environment.

• Proven discretion and integrity in handling sensitive information.

• Strong skills in Microsoft Office Suite (particularly PowerPoint, Word, and Excel). Canva skills would be advantageous.

• A proactive, collaborative mindset and willingness to support both the CEO and broader Leadership Team.

Relationships

This position interacts with:

•CEO (direct reporting line)

•Steadfast Life Leadership Team

•Steadfast Life staff across all departments

•External stakeholders, referral partners, and service providers

Requirement Qualifications:

•Minimum of five years of experience in handling executive administrative role for CEO, Board of Directors, and C-level Leadership Team.

•Bachelor's degree or college graduate is preferred but not required.

•Executive assistant work experience in global Insurance, Finance, BPO or shared services industry is an advantage.

•Willingness to adjust tasks in multiple time zones (as needed only/ and if necessary).

•Able to work with less supervision.

•Timely and accurate support to the CEO.

•Effective coordination and prioritisation of executive activities.

•Smooth running of meetings, events, and travel arrangements.

•High-quality documentation and reporting delivered to Board and Leadership Team.

•Positive feedback from CEO, Leadership Team, and stakeholders on responsiveness and professionalism.

WHAT TO EXPECT

We offer you exciting benefits to support you in your professional and personal journey:

Flexible work arrangements to help you balance work and personal responsibilities.

Career development opportunities through technical and leadership programs.

Life, disability, and travel insurance, plus access to other discounted insurance options.

A competitive compensation and benefits package.

A vibrant, collegiate, inclusive culture that celebrates you.

We are always on the look-out for great talent, and you just might be who we're looking for.

We want to learn more about you, so click the link to apply. You may also email