Executive Assistant

1 week ago

Taguig, National Capital Region, Philippines Control Flow Labs Full time ₱900,000 - ₱1,200,000 per year

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO, a dynamic CEO in the entertainment and business industry. The ideal candidate will provide high-level administrative support, handle confidential information with discretion, and ensure smooth day-to-day operations for both professional and personal matters.

DUTIES AND RESPONSIBILITIES

  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
  • Prepare reports, presentations, correspondence, and other documents as needed.
  • Attend meetings, take detailed minutes, and follow up on action items.
  • Coordinate logistics for events, media engagements, and public appearances.
  • Handle confidential and sensitive information with integrity.
  • Assist with social media scheduling, brand collaborations, and influencer outreach when needed.
  • Manage special projects and personal tasks, ensuring deadlines are met efficiently.
  • Liaise with management, partners, legal, and PR teams to ensure alignment with the CEO's priorities.
  • Anticipate the CEO's needs and proactively bring solutions to the table.

QUALIFICATIONS

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and adapt in a fast-paced, high-pressure environment.
  • Tech-savvy: comfortable using productivity and collaboration tools (Google Workspace, MS Office, project management apps).
  • Trustworthy, loyal, and capable of handling confidential information discreetly.
  • Professional demeanor and a proactive attitude.
  • Background in media, entertainment, or PR is a plus.
  • Bachelor's degree preferred but not required.

Job Type: Full-time

Benefits:

  • Company events
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Language:

  • English (Preferred)

Work Location: In person

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