Executive Assistant

2 weeks ago

Taguig, National Capital Region, Philippines Amtec Global Solutions Inc. Full time ₱250,000 - ₱500,000 per year

Job Title: Executive Assistant

Location: McKinley West, Taguig City

Schedule: Night Shift (9:00 PM – 6:00 AM)

Work Arrangement:

  • Days 1–30: 100% Onsite
  • Days 31–60: 4 days Onsite / 1 day Work From Home
  • Days 61–90: 3 days Onsite / 2 days Work From Home

When you join us, you become part of a company that values strong partnerships, innovation, and growth; not just for our clients, but for our people too.

What's in it for You?

We don't just want you to succeed, we want you to thrive. At AGSI, you'll enjoy:

  • Attendance Incentives and Non-taxable Allowances, because your dedication deserves recognition.
  • Free Food and Coffee when reporting onsite, to fuel your productivity and enjoy the perks of office life.
  • 30 Leave Credits per Year, giving you generous time off to recharge, travel, or spend with family.
  • HMO Coverage for You and Your Dependents with access to counseling programs to support both health and wellbeing.
  • Group Life Insurance for your peace of mind.
  • Regular Work Schedule with Weekends Off, so you can enjoy balance and predictability.
  • Great Company Culture with fun in-office activities, engaging team events, and meaningful CSR initiatives that let you give back to the community.

Here, you won't just find a job. You'll find a team that invests in your growth and celebrates your success.

About this Role

The Executive Assistant (EA) provides high-level administrative support to executives or senior management. This role involves managing calendars, scheduling meetings, handling correspondence, organizing travel arrangements, and ensuring efficient day-to-day operations. The EA acts as a gatekeeper and liaison between the executive and internal/external stakeholders, while also maintaining confidentiality and professionalism at all times.

Key Responsibilities: 

  • Manage and maintain executive schedules, appointments, and travel arrangements.

  • Prepare and edit correspondence, communications, presentations, and other documents.

  • Handle incoming calls, emails, and other communications on behalf of the executive.

  • Organize meetings, including agenda preparation, minutes taking, and follow-ups.

  • Coordinate and facilitate internal and external meetings and events.

  • Maintain filing systems, contact databases, and confidential records.

  • Conduct research, compile data, and prepare reports as needed.

  • Assist with personal tasks and errands when required.

Qualifications:

  • 3–5 years of professional experience in an Executive Assistant, Administrative Assistant, or high-level support role, preferably supporting senior leadership.
  • Demonstrated ability to communicate professionally, clearly, and confidently with C-suite executives, board members, stakeholders, and high-level external partners.
  • Exceptional verbal and written communication skills; able to write and speak with tact, polish, and precision on behalf of the CEO.
  • Proactive and poised in handling sensitive conversations and confidential information.
  • Strong organizational skills with high attention to detail and accuracy under pressure.
  • Ability to manage a dynamic calendar, prioritize meetings, and coordinate high-stakes travel and logistics.
  • Familiarity with tools such as Microsoft Office Suite, Google Workspace, Zoom, and calendar/email management software.
  • Confident, resourceful, and discreet, with a strong sense of ownership and follow-through.
  • Proactive problem-solver who remains composed in fast-paced environments.

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