Expense Processing Specialist

5 days ago

Work from Home, Philippines Wimmer Solutions Full time ₱300,000 - ₱360,000 per year

Job Title: Expense Processing Specialist

Location: Remote

Shift: Monday – Friday, 8:00 AM – 5:00 PM EST

Overview

The Expense Processing Specialist is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Key Responsibilities:

  • Review vendor statements.
  • Match invoices against purchase orders.
  • Resolve invoice discrepancies.
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Print and obtain signatures on all accounts payable checks.
  • Prepare expense reimbursement checks.
  • Respond to all vendor inquiries.
  • Maintain all accounts payable reports, spreadsheets, and accounts payable files.
  • Assist in monthly closings.
  • Prepare analysis of accounts, as required.

Daily Responsibilities:

  • Reconcile daily expenses: review and verify all daily expenses, ensuring they are accurately recorded and properly categorized in the financial system.
  • Audit credit card transactions: examine credit card statements to ensure each charge is valid, properly authorized, and aligned with company policies.
  • Match receipts and statements: cross-check receipts and invoices against credit card and bank statements to confirm accuracy and completeness of recorded transactions.
  • Investigate discrepancies: address inconsistencies or discrepancies between recorded expenses and bank/credit card statements, resolving issues promptly.
  • Ensure compliance: confirm that all credit card expenses adhere to company guidelines, including approval processes, spending limits, and vendor policies.
  • Prepare daily reconciliation reports: summarize and report daily expenses, ensuring that management has up-to-date records for financial review.

Qualifications

  • 3+ years of working knowledge of accounts payable.
  • Ability to maintain a high level of accuracy in preparing and entering financial information.
  • Oracle experience preferred.
  • Ability to maintain confidentiality concerning financial information.
  • Effective verbal and written communication skills.
  • Intermediate to advanced computer skills, including MS Word, Excel (advanced formulas, pivot tables), Oracle, and web-based tools.
  • Strong knowledge of Microsoft Office, Teams, and SharePoint.
  • Ability to work well with others in a fast-paced, dynamic environment.
  • Self-starter with the ability to work with minimal direction (especially during the first 90 days).

Job Type: Full-time

Pay: Php23, Php30,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Work Location: Remote

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