Equipment Associate/ Office Staff

2 weeks ago

Cavite City, Calabarzon, Philippines Private Advertiser Full time ₱400,000 - ₱600,000 per year

Job Overview: As an Equipment Associate, you will be responsible for managing and coordinating the insurance application, renewal, claim and LTO registration and renewal processes for all company vehicles and equipment. This includes ensuring compliance with legal requirements, maintaining up-to-date insurance policies, and completing all necessary paperwork for vehicle registration with the LTO. You will work closely with the fleet management team, to ensure timely renewals and compliance.

Key Responsibilities:

  1. Insurance Management:

  2. Coordinate with insurance providers to obtain quotes and renew insurance policies for vehicles and equipment.

  3. Maintain and organize records of all insurance documents and certificates.
  4. Ensure timely renewal of insurance policies and assist with any claims as needed.
  5. Monitor coverage to ensure it meets company and legal requirements.

  6. LTO Registration:

  7. Ensure all company vehicles are registered with the LTO and that registration renewals are completed on time.

  8. Prepare necessary documentation for LTO registration, including payment of fees, taxes, and submission of required forms.
  9. Track the expiration dates of registrations and schedule renewals in advance to avoid penalties or fines.
  10. Communicate with LTO representatives to address any issues regarding vehicle registration.

  11. Recordkeeping and Reporting:

  12. Maintain a database of all insurance policies, registration documents, and related paperwork for vehicles and equipment.

  13. Provide regular updates and reports to the fleet management team regarding the status of insurance and registration.
  14. Assist in audits related to insurance and LTO registration records as required.

  15. Compliance and Coordination:

  16. Ensure compliance with all relevant laws, regulations, and company policies regarding vehicle insurance and registration.

  17. Liaise with government agencies (e.g., LTO) and insurance providers to resolve any issues related to registration or claims.
  18. Assist in coordinating the inspection process required for LTO registration.

  19. Customer Service:

  20. Address inquiries from internal stakeholders regarding insurance coverage and LTO registration status.

  21. Provide support and assistance in resolving any discrepancies or issues that may arise with insurance claims or registration processes.

Qualifications:

  • College graduate of any business course such as Management, Financial Management or equivalent discipline
  • Previous experience in fleet management, insurance, or LTO registration is a plus.
  • Knowledge of LTO registration procedures and insurance policies for vehicles.
  • Strong organizational and communication skills.
  • Attention to detail and ability to meet deadlines.
  • Proficiency in Microsoft Office Suite (Excel, Word) and other relevant software.

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