Associate Procurement and Contracts Officer

Job Description - Associate Procurement and Contracts Officer

Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting RelationshipThe position of Associate Procurement and Contracts Officer resides with the Procurement and Contracts Division (CSPC) within the Corporate Services Department (CSD). You will be based at our Headquarters in Manila, Philippines

You will report to the designated International Staff.

Your RoleAs the Associate Procurement and Contracts Officer, you will undertake proper and efficient procurement and contracting for the Field Office Support Unit under CSD and other projects. You will work with clients for strategic procurement planning and risk mitigation. You will also support other procurement projects including capacity building and e-procurement.

You will:

• Coordinate with clients for strategic procurement planning and provide advice on sourcing options, methods, timeline, supply market, potential bottlenecks, and mitigation measures.
• Handle end-to-end procurement process including preparation of bid documents, bid issuance, bid evaluation, and contract negotiation.
• Organize and facilitate pre-bid meetings and site inspections with user-sections, and discussions on procurement and contract related issues.
• Negotiate with suppliers for best prices, terms and conditions, follow-up on origin and destination charges and marine insurance.
• Monitor and keep track of procurement activities at all stages and provide regular statistics.
• Provide administrative support during audit review and the implementation of relevant audit action plans.
• Support the Secretary of the Institutional Procurement Committee for contract awards for Field Offices.
• Provide fit-for-purpose, corporate procurement advice, training and instructions to Field Offices based on established guidelines and procedures.
• Identify opportunities for continuous improvement of processes and promote efficiency, innovation, and collaboration.
• Perform other tasks that may be assigned and reflected in your workplan.

You will need:

• Bachelor's degree in law, business administration, accounting, computer science, engineering, or related fields; preferably with advanced training. Recognized procurement certification (e.g., CIPS, CPSM) is advantageous.
• At least 5 years' relevant experience in procurement and contract management of works, goods and services, including at least 3 years' of experience with an international organization's procurement procedures, e-procurement systems, service contracts, and service level agreements.
• Experience in procurement for construction and fit-out projects.
• Knowledge of relevant software used in the procurement process and record management.
• Proficient in handling procurement and contracts covering wide range of commonly used or specialized items.
• Experience managing confidential information with utmost care and experience organizing and managing multiple tasks.
• Liaise and work with staff within own work location and throughout ADB and able to work with teams as a constructive team member.
• Experience working with individuals from different cultural/national backgrounds.
• Excellent command of written and verbal communication skills in English.

• Please refer to the link for ADB Competency Framework for Technical Local grade 4.

BenefitsADB offers competitive compensation and a comprehensive . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

: Asian Development Bank Headquarters-Philippines-Manila

Department: Corporate Services Department

Division: Procurement and Contracts Administration Unit

Unit: Procurement and Contracts Administration Unit

Staff Category: Technical Local - HQ

Position Level: TL4

: 22-May-2025, 2:17:16 AM

: 05-Jun-2025, 3:59:00 PM

---