Legal Admin Assistant

1 week ago

Manila, National Capital Region, Philippines Three Peaks International Full time ₱900,000 - ₱1,200,000 per year

Job Description:

  • Draft Final letters on all conveyancing matters that have settled and include link to leave Google Review

  • Post exchange work on conveyancing matters

  • Creating LEAP matter

  • Sending initial letter to client
  • Arranging their VOI

  • Setting up PEXA matter

  • Drafting invoices for several conveyancing matters

  • Maintaining relationships with existing and new referral partners - emails, setting up 121's.

  • Operational and Legal Matters

  • Support on Legal matters – Weekly Report

  • Taking notes in client meetings when needed and follow up tasks from meetings
  • Post exchange work on conveyancing matters
  • Contact with agents/brokers for conveyancing, ensuring no deadlines are missed (calendar management)

  • Keeping up to date with all communication with clients, helping manage calendar and reminders for any commitments made to the client or associated partner.

  • Operation/ Finance

  • Ensure to update CRM and LEAP in timely manner

  • Ensure to update XERO (Accounting tool) for any expenses based on receipts, and bills received as part of the periodic reports
  • Ensure all invoices are sent out in a timely manner.
  • Reconciliation of bank statements to ensure bills/ disbursements are not missed
  • Organize files Google drive accordingly.

Other responsibilities:

Drafting invoices for several Wills matters

Qualifications:

  • Graduate of bachelor's degree
  • Open to career shifters
  • 1-2 years' relevant experience is preferred
  • Good English communications skills, both verbal and written

Technical Requirements (Independent Contractor Role):

  • Reliable laptop/desktop (with at least one backup device both with minimum of 8 GB RAM)
  • Noise-cancelling headset (for interviews and meetings)
  • Stable internet connection with a backup (minimum 100 Mbps)

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